- Professional
- Oficina en Nauvoo
The Facilities Administrative Assistant 3 provides high-level administrative support to the Historic Sites Regional Facilities Manager and broader facilities team. This role ensures smooth day-to-day operations by coordinating communications, managing documentation, tracking maintenance schedules, and supporting project logistics across multiple historic sites. The position plays a key role in maintaining organizational efficiency, supporting stewardship of Church properties, and facilitating timely responses to facilities-related needs.
This is a full-time, 3-month temporary position located in Nauvoo, Illinois.
Responsibilities
- Prepares purchase requisitions, receives invoices and matches them to purchase orders, ensures accuracy and completeness.
- Monitors billed items to ensure that they are approved following established processes
- Prepares payment uploads
- Prepares financial reports, reviews purchasing card statements
- Keeps track of all materials and services to see that they have been received or performed
- Maintains a follow-up file on back orders
- Under the direction of the FM, communicates frequently with vendors, and contractors. Assists with the establishment of vendors. May prepare contracts and verify insurance documentation
- Maintains computer databases: CNA, Purchase Orders, Work Orders, Preventive Maintenance Schedules, Employee & Facility records
- Performs clerical/secretarial duties such as typing correspondence and reports
- Takes minutes at meetings if requested, enters computer data
- Maintains files
- Answers incoming phone calls
- Handles in-coming and out-going mail
- Creates work orders
- Processes purchase requisitions and orders
- Attends required training meetings
- Compiles, produces, and uploads or mails various reports to HQ or stake leaders.
- Manages office operations including: equipment function, supplies, administration filing, telephone messages etc.
Qualifications
- Two years post high school education and five or more years diverse clerical experience or equivalent combination of education and experience
- Computer skills and experience including Windows, Microsoft Applications, Word Perfect and aptitude to learn other software applications as needed.
- Communications skills, including professional phone etiquette and writing effective business letters.
- Basic business accounting skills, including understanding of documents (invoices, purchase orders, statements, contracts); understanding of the importance of account code applications.
- Organizational skills including filing, scheduling, time management and prioritization.
- Ability to communicate effectively and courteously with all individuals, including priesthood leaders, managers, employees, and vendors.
Company
Church employees find joy and satisfaction in using their unique talents and abilities to further the Lord’s work. From the IT professional who develops an app that sends the gospel message worldwide, to the facilities manager who maintains our buildings— giving Church members places to worship, teach, learn, and receive sacred ordinances—our employees seek innovative ways to share the gospel of Jesus Christ with the world. They are literally working in His kingdom.
Only members of the Church who are worthy of a temple recommend qualify for employment. Apart from this, the Church is an equal opportunity employer and does not discriminate in its employment decisions on any basis that would violate U.S. or local law.
Qualified applicants will be considered for employment without regard to race, national origin, color, gender, pregnancy, marital status, age, disability, genetic information, veteran status, or other legally protected categories that apply to the Church. The Church will make reasonable accommodations for qualified individuals with known disabilities.
