Internal Redeployment Only - Placements Administrator chez Cardiff University
Cardiff University · Cardiff, Reino Unido · Hybrid
- Junior
- Bureau à Cardiff
Advert
Please note that this job is open only to current members of staff of Cardiff University who are eligible for redeployment.
Internal Redeployment Only - Placements Administrator
Student Futures, part of the Student Life Division of Cardiff University, is a fast-paced department working with university colleagues, students, and employers to provide a service that enhances student employability and improves graduate outcomes.
Working for the Student Futures team, based in the Business School, the focus of this role is to support the Placements Team in ensuring that students can undertake relevant and high-quality placements and projects as part of their studies. You will work as part of a small team, undertaking a range of administrative tasks that contribute to the promotion, organisation and delivery of placements and projects provision within the School. You will have opportunities to promote and support work experience activities and be required to use information management systems to capture data and track progress.
This is a really exciting time to join the Student Futures team as demand for placements and projects increases across the Business School. As well as getting to work with an experienced and reputable team, you will be given plenty of support and autonomy to manage your workload, enhance our provision and be innovative in your work.
The role can be undertaken on a flexible basis, so there will be opportunities to work from home and from the office, although you may be expected to be in the office more during peak periods. You may be occasionally required to undertake some work in evenings and at weekends.
If you would like to have an informal discussion to find out more about this post, please contact Alex Hicks (Placements Manager) by emailing [email protected].
Salary: £25,249 - £26,093 per annum (Grade 3)
The post is open-ended and full time (35 hours per week).
The successful candidate will start in post on 1st January 2026
Cardiff University offers many excellent benefits, including 32 days annual leave (plus bank holidays), pro rata for part time staff, local pension scheme, a cycle to work scheme and other travel initiatives, annual increments up the pay scale, and more. It is an exciting and vibrant place to work, with many different challenges and is a proud Living Wage supporter.
Closing date: Monday, 15 September 2025
Cardiff University is committed to supporting and promoting equality and diversity and to creating an inclusive working environment. We believe this can be achieved through attracting, developing, and retaining a diverse range of staff from many different backgrounds who have the ambition to create a University which seeks to fulfil our social, cultural and economic obligation to Cardiff, Wales, and the world. In supporting our employees to achieve a balance between their work and their personal lives, we will also consider proposals for flexible working or job share arrangements.
Applications may be submitted in Welsh, and an application submitted in Welsh will not be treated less favourably than an application submitted in English.
Internal Redeployment Only - Placements Administrator
Student Futures, part of the Student Life Division of Cardiff University, is a fast-paced department working with university colleagues, students, and employers to provide a service that enhances student employability and improves graduate outcomes.
Working for the Student Futures team, based in the Business School, the focus of this role is to support the Placements Team in ensuring that students can undertake relevant and high-quality placements and projects as part of their studies. You will work as part of a small team, undertaking a range of administrative tasks that contribute to the promotion, organisation and delivery of placements and projects provision within the School. You will have opportunities to promote and support work experience activities and be required to use information management systems to capture data and track progress.
This is a really exciting time to join the Student Futures team as demand for placements and projects increases across the Business School. As well as getting to work with an experienced and reputable team, you will be given plenty of support and autonomy to manage your workload, enhance our provision and be innovative in your work.
The role can be undertaken on a flexible basis, so there will be opportunities to work from home and from the office, although you may be expected to be in the office more during peak periods. You may be occasionally required to undertake some work in evenings and at weekends.
If you would like to have an informal discussion to find out more about this post, please contact Alex Hicks (Placements Manager) by emailing [email protected].
Salary: £25,249 - £26,093 per annum (Grade 3)
The post is open-ended and full time (35 hours per week).
The successful candidate will start in post on 1st January 2026
Cardiff University offers many excellent benefits, including 32 days annual leave (plus bank holidays), pro rata for part time staff, local pension scheme, a cycle to work scheme and other travel initiatives, annual increments up the pay scale, and more. It is an exciting and vibrant place to work, with many different challenges and is a proud Living Wage supporter.
Closing date: Monday, 15 September 2025
Cardiff University is committed to supporting and promoting equality and diversity and to creating an inclusive working environment. We believe this can be achieved through attracting, developing, and retaining a diverse range of staff from many different backgrounds who have the ambition to create a University which seeks to fulfil our social, cultural and economic obligation to Cardiff, Wales, and the world. In supporting our employees to achieve a balance between their work and their personal lives, we will also consider proposals for flexible working or job share arrangements.
Applications may be submitted in Welsh, and an application submitted in Welsh will not be treated less favourably than an application submitted in English.
Job Description
Key Duties
- Deal with a range of enquires from internal and external customers in a professional manner, including meeting and greeting visitors and dealing with general enquiries via email.
- Work collaboratively and pro-actively with the Placements Manager and Placements Officers, supporting them with a range of administrative tasks and attending team meetings.
- Support the marketing of placement activities via social media, job boards, e-mail, as well as attending placement-related events.
- Ensure placements and projects are administered appropriately, logging activity on relevant information management systems and analysing data to establish trends and patterns.
- Collaborate with others in order to make recommendations for developments of established processes and procedures.
- Establish working relationships with key contacts to help improve service levels.
- Produce documentation, ensuring stock supplies of booklets and other materials are available for workshops and events, overseeing any logistical arrangements where required.
- Take responsibility for monitoring and responding to emails in the Placements Team inbox and escalating to the team where necessary.
- Upload placements and projects to TargetConnect and support the team in monitoring them.
- Assist with updating the intranet site and Learning Central when required.
- Support with general finance duties, including raising purchase orders and the administration of payment to placement champions.
- To support and attend University Open Days and Careers Fairs when required.
- Support the wider Student Futures Team with ad-hoc administrative tasks during busy periods.
- Apply an understanding of the importance of confidentiality when undertaking all duties.
- Abide by University policies on Health and Safety and Equality and Diversity.
- Perform other duties occasionally which are not included above, but which will be consistent with the role.
Salary Range Max.
26,093
Grade
Grade 3
Salary Range Min.
25,249
Job Category
Admin / Clerical, Education, Technical
Career Pathway
Administrative Support
Person Specification
Important notice:
Essential Criteria
Qualifications and Education
- It is the University’s policy to use the person specification as a key tool for short-listing. Candidates should evidence that they meet ALL of the essential criteria as well as, where relevant, the desirable.
- As part of the application process you will be asked to provide this evidence via a supporting statement.
- Please ensure that the evidence you are providing corresponds with the numbered criteria outlined below.
- Your application will be considered based on the information you provide under each element.
Essential Criteria
Qualifications and Education
- NVQ 2/GCSE level A-C or equivalent.
- Experience of working in an administrative or office environment.
- Proficient in using common office IT packages (e.g., MS Office).
- Ability to set up and administer standard administrative systems and procedures.
- Ability to communicate effectively and professionally with a wide range of people.
- Ability to work as an effective team member, providing advice and guidance to other team members where necessary.
- Proven ability to deal with escalated requests for information or service, resolving customer issues where appropriate.
- Ability to plan, prioritise and organise own workload within established timescales.
- Ability to use initiative in solving problems and responding to queries ensuring compliance with standard procedures and practices.
- A willingness to undertake further training and development
- A-Levels or equivalent
- Experience of working in a Higher Education environment
- Fluency in Welsh, written and oral
