Post Funding Document Coordinator en Vanderbilt Mortgage and Finance, Inc.

Amount of Travel:  None

Work Schedule: Hybrid - 2 days in-office, 3 day remote after training

Pay: The expected hiring range for this position is from $19.75 to $21.00 plus additional bonus opportunity. The stated hiring range is based on experience, qualifications, and other relevant factors. Final compensation decisions will take into account a variety of considerations, including individual skills, internal equity, and organizational needs.

The Post Funding Documents Coordinator is responsible for ensuring Vanderbilt Mortgage and Finance, Inc. (VMF) is in first lien position by examining Deeds of Trust/Mortgages, final title policies, lien releases, and warranty deeds. This role reports to the Land Examiner Team Lead and communicates with title companies, attorneys, and home centers regularly.

• Reviews final title policy for Conventional, Express, Direct, and NOW product types.
• Reviews documents for accuracy and ensures information matches mortgage details, this includes names, dates, recorded information, insurance amounts, counties, and legal descriptions.
• Reviews title work and identifies issues such as judgements, delinquent taxes, and liens.
• Assists Land Examiners with any post-closing issues.
• Assists other team members when volume is high and is responsible for resolving issues as needed.

• Communicates with attorneys, title companies, underwriters, VMF Conversions Department, Retail Home Centers, and customers to process relative information; follows up weekly if required.  
• Works with closing agents and county clerks regarding any corrections or re-recordings on the Deed or Trust or Mortgage; correct affidavit documents if necessary.
• Requests checks from Accounts Payable.
• Discusses issues with title companies and attorneys on items that may delay the final title policy; escalate to leadership if not resolved.
• Develops and maintains strong working relationships with all departments within Loan Operations and various other internal teams.

• Reviews filing fees on land applications to ensure compliance with state and federal laws.
• Audits fees utilizing 3rd party resources to ensure the recorded amounts are accurate.
• Requests refunds from title companies on any overcharges.
• Coordinates with the title company and internal audit team to ensure refunds are applied, and a Post-Close Closing Disclosure is prepared.

This job description is not an exhaustive list of all the functions that a team member and other duties may be assigned.

• Education: High School diploma or equivalent required.
• Experience: Minimum of 1 year of experience required, 2 years preferred.
• Basic computer skills with ability to type at least 25 wpm.
• Ability to communicate effectively and efficiently via phone, email, and person to person.
• Capability of gathering facts accurately, analyzing causes, evaluating alternate solutions, and arriving at sound conclusions on action to be taken.
• Knowledgeable of applicable state and federal lending regulations.
• Ability to conduct research and make knowledgeable decisions regarding issues relating to state and federal guidelines.

Possesses a strong team-oriented mindset and ability to communicate in a timely manner.

• Ability to manage multiple and/or conflicting] responsibilities.
• Great attention to detail and organizational skills.
• Ability to work in a team environment.

PHYSICAL DEMANDS:

• Must be able to remain in a stationary position 75% of the time.
• Will be constantly operating a computer and other office productivity machinery, such as a telephone, calculator, copy machine, and computer printer.
• 50% of communication methods completed over the phone.
• Must be able to exchange accurate information at all times.
• Must be able to identify and assess account status and determine appropriate process.
• Will constantly work in a state-of-the-art indoor temperature controlled, sealed window office environment.

BENEFITS:

• Medical and Dental Plan with Prescription Coverage and Vision.
• Competitive benefits including 401(K) includes 100% company match of the first 4%.
• Paid time off days (PTO), maternity/paternity leave, and holidays.
• Community involvement including Volunteer Paid Time Off (VTO).
• Tuition Assistance for your first degree
• Enjoy coming “home” to our brand new, state-of-the-art Home Office equipped with onsite fitness facility with full gym, workout classes, volleyball and basketball courts, ping-pong, disc golf course, and onsite restaurant.
• Wellness programs that focus on emotional, social, spiritual, intellectual, environmental, physical, and financial well-being.
• Collaborative and energetic work environment.
• Professional development and promotional opportunities.
• Competitive bonus programs.

Vanderbilt Mortgage and Finance, Inc. is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status.