Preschool Recruitment and Enrollment Specialist en Lynn Public Schools

Preschool Recruitment and Enrollment Specialist

About Lynn Public Schools
Lynn is a vibrant, seaside urban community located just north of Boston. The city is known for its contemporary public art, historic architecture, thriving downtown cultural district, and abundant public parks, including the scenic Lynn Shore Reservation and the expansive Lynn Woods Reservation. Reflecting the city’s international character, Lynn Public Schools is a linguistically and culturally rich community, with 60% of our students speaking two or more languages. Lynn Public Schools proudly serves approximately 17,000 students across 29 school sites within a diverse and dynamic educational landscape. Our district includes:

• 1 Early Childhood Center
• 17 Elementary Schools
• 1 Public Separate Day School 
• 3 Middle Schools
• 2 Comprehensive High Schools
• 1 Vocational High School
• 1 Early College High School
• 1 STEAM Academy (Grades 6-12)
• 1 Alternative Education Academy (Grades 9-12)
• 1 TOGETHER Educating and Advancing Multi-Disabled Students Academy (PreK-12)

The Lynn Public School's Vision and Core Values Drawing upon the strength of our community, our families, our students, and our partners, we commit to fulfilling the intellectual, physical, and social-emotional potential of all our students. We work together so our students learn to thrive, advance, and impact the greater community and the world.

LPS is committed to our Core Values: Inclusiveness Shared Responsibility Collaborative Relationships High Expectations Inspiring Life-Long Learning Lynn Public Schools is dedicated to the goal of strengthening an environment and school culture that honors and celebrates diversity and responds effectively to the social-emotional experiences of every student and family

QUALIFICATIONS

• Urban experience preferred.
• Experience working with families of young children preferred.
• The ability to speak, write, and read Spanish or (Haitian Creole, Khmer, Arabic, and Portuguese) Strongly encouraged but not required.
• Bachelor’s degree, or working towards, from an accredited college or university in Human Resource or related field.

Job Details

The Preschool Recruitment and Enrollment Specialist is responsible for the functions around enrollment, family recruitment and program eligibility in Lynn Public Schools Preschool Partnership Programs and the Lynn Public Schools PreK Lottery. The Preschool Recruitment and Enrollment Specialist’s essential duties are to collect, enter, report and maintain data, records and reports related to the preschool application process including program eligibility, recruitment efforts, selection, enrollment and attendance of children in the programs. This position is supported in part by grant funding.

ESSENTIAL DUTIES:

Recruitment and Selection

• Actively participate and aid in creating and implementing programs’ recruitment plan.
• Attend recruitment events in the community.
• Attend community events and activities to recruit new families.
• Participate in the programs’ selection and placement meetings.
• Complete and follow up on intake referrals.

Enrollment and Eligibility

•  Communicate and meet with potential families and provides information regarding program eligibility requirements.
• Collect, copy and process all documents received from families related to eligibility.
• Ensure income calculation and verification is accurate based on documents collected from the families.
• Oversee all activities related to the processing of applications.
• Collect all documentation from families to confirm eligibility and begin to process that aligns with LPS and EEC enrollment standards.
• Provide frequent communication with families regarding application status.
• Input application and all communication with family, into database system.
• Strive to achieve 100% program enrollment for all program options, supporting a minimum of 10% enrollment of children with disabilities.
• Maintain an active waitlist.

Attendance and Participation

• Monitor, prepare and distribute reports including monthly attendance analysis to ensure that attendance does not fall below local state standard.
• Compare and reconcile attendance reports, reporting inconsistencies to partners, and LPS Admin team.

Utilize Information and Technical Systems

•  Maintain and monitor a comprehensive record keeping system through documents and through database system.
• Maintain statistical data as required by EEC grants.
• Perform detailed data entry work and data compilations to ensure the program’s timely preparation of reports.
• Ensure on-going monitoring, tracking, follow-up and analysis of enrollment data, and produce regular reports.

Strategic Initiatives

• Support the implementation and continuous improvement of early childhood strategic initiatives in collaboration with district leadership and community partners.

Skills, Knowledge and Expertise

SKILLS AND RESPONSIBILITIES:

• Demonstrate a knowledge of and sensitivity to the educational and socioeconomic needs of the children and families served.
• Excellent written and verbal communication as well as interpersonal skills.
• Successful experience in working as a member of an interdisciplinary team.
• The skill to deal with sensitive family situations in a non-threatening and professional manner.
• Ability to set and maintain professional boundaries with staff and families.
• Behave in a professional manner.
• Keyboarding skills, computer literacy and familiarity with various applications such a database, word processing, e-mail and internet.
• Engage in ongoing staff development to expand professional skills.
• Knowledge of neighborhoods served by programs and district services relevant to the program’s population.
• Proven ability to keep accurate written records and documentation.
• Attend and participate in community activities, training, and night meetings as needed.
• Knowledge of the voucher process and obtaining a voucher from the state.
• Possess bilingual ability where appropriate. Translates as necessary or when needed.
• Experience in providing support to an ethnically diverse staff.
• Maintain knowledge of all federal, state, city and program laws, regulations, standards, and policies.
• The ability to speak, write, and read Spanish or (Haitian Creole, Khmer, Arabic, and Portuguese) Strongly encouraged but not required.

TERMS OF EMPLOYMENT:   Twelve-month position

 SALARY:                            $68,000

BENEFITS: The City of Lynn offers comprehensive and competitive health and dental benefits; Harvard Pilgrim PPO/HMO, Altus Dental High/Low, and Vision Insurance.  Life Insurance, Flexible Spending Plan  (FSA) as well as Short Term Disability and Long-Term Disability are available on a voluntary basis.  Please see the website: City of Lynn for more details.

An offer of employment is contingent upon successful completion of pre-employment physical, including a drug test, National fingerprint-based Criminal Background Check (NCBC) and Criminal Offender Record Information (CORI). All MUST be completed PRIOR to the start of employment.

Non-Discrimination Policy  

It is the policy of the Lynn Public Schools not to unlawfully discriminate or tolerate discrimination in the administration of its educational and employment policies, or in its programs and activities, on the basis of sex, sexual orientation, gender identity, gender expression, marital status, familial status, pregnancy (including nursing or pregnancy conditions), parental leave, race*, color, national origin, creed/religion, ethnicity, ancestry, age, genetic information, active military/veteran status, mental or physical disability, special need, proficiency in the English language or academic achievement, homelessness, public assistance status, or any other characteristic protected by any federal, state or local laws or regulations, including Title VI and VII of Civil Rights Act of 1964, Title IX of the 1972 Amendments to the Civil Rights Act, Section 504 of the Rehabilitation Act of 1973, The Age Discrimination in Employment Act, and M.G.L. Ch. 76:5, M.G.L., Ch.151, if and as applicable.  Race when referenced in any policy of the Lynn Public Schools, whether or not specified, shall include traits historically associated with race, including, but not limited to, hair texture, hair type, hair length and protective hairstyles.