Administrative Assistant en Advance Local Media LLC

Administrative Assistant

Are you a multitasker who thrives on keeping things moving behind the scenes? Cleveland.com and The Plain Dealer are seeking a detail-oriented and proactive Administrative Assistant to support our newsroom leadership and operations. Reporting directly to the President of Content, this role is central to ensuring our office runs seamlessly—managing daily logistics, coordinating with senior leaders, and keeping the pulse of one of the busiest newsrooms in Ohio. Your work will help keep our journalists focused on what matters most: delivering impactful stories that inform and inspire our community.

The base salary range is $50,000 - $55,000 per year.

What you'll be doing:

• Oversee daily office operations, including meeting room scheduling, supply management, mail handling, security/access, and liaison with building management
• Handle requests for cleaning, IT support, and deliveries
• Arrange logistics for hybrid meetings
• Maintain organizational charts and internal company email groups
• Process billing and invoicing in the accounting system
• Provide correspondence and scheduling support for the Editorial Board
• Coordinate freelance writers and photographers
• Manage photo, story, and content licensing requests, including research, rights verification, rate setting, negotiation, and contract execution
• Prepare and submit journalism contest entries
• Review and process letters to the editor, including author verification

This hybrid role requires one in-office day per week, plus two in-office days during a designated week each month. 

Our ideal candidate will have:

• High school diploma or equivalent
• Minimum of two years’ experience as an executive assistant, office manager, or similar support role
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Teams)
• Strong administrative and clerical skills
• Typing speed of at least 60 WPM with accuracy
• Excellent editing and grammar skills, including reviewing reports, meeting minutes, sponsorship materials, and media
• Ability to thrive in a fast-paced, deadline-driven environment
• Strong organizational skills and a proven work ethic
• Proactive mindset focused on creating a positive experience for colleagues and stakeholders
• Excellent interpersonal and communication skills
• Reliable transportation with ability to travel off-site