Executive Assistant en Avesta

Description

Are you energized by keeping complex schedules on track, juggling high-priority details, and creating order behind the scenes? Avesta Housing is looking for a resourceful and detail-driven professional to support our President & CEO in close coordination with the Chief of Staff.

As Executive Assistant, you’ll be the steady hand that keeps our executive office running smoothly. From orchestrating calendars and preparing meeting materials to coordinating board logistics and facilitating professional communications, your work will help unlock time and focus for leadership to advance Avesta’s mission.

This role is a great fit if you:

• Thrive in a fast-paced, dynamic environment
• Anticipate needs before they arise
• Value discretion, professionalism, and accuracy
• Want a front-row seat to nonprofit leadership and governance 

Your contributions will directly support our mission to improve lives and strengthen communities by providing quality, affordable homes for people in need.

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About Avesta Housing 

Avesta Housing is a local leader in housing development, property management, and assisted living solutions. Founded in 1972, our nonprofit organization serves individuals and families in need of quality affordable housing in Maine and New Hampshire.

Our employees selected Avesta Housing as a 2025 Best Places to Work in Maine because of our opportunities for career advancement, friendly workplace culture, impressive benefits and compensation, responsive managers, and company values!

What it’s Like to Work Here 

Our team members have positive attitudes, are creative problem-solvers, and share a dedication to housing equity and inclusion for all. Our shared commitment to improving the lives of others and strengthening our communities through affordable housing gives us purpose and inspires our best work. Our workplace culture and continuous opportunities for growth have resulted in Avesta Housing being a popular place to work.

What We're Looking For

The person who is ready for this opportunity will generally offer these attributes:

• Ability to work independently as well as collaboratively, establishing credibility and trust with colleagues and stakeholders.
• Demonstrated professionalism, sound independent judgment, and integrity in all interactions.
• Excellent verbal and written communication skills, including the ability to draft and edit a variety of documents for different audiences.
• Strong organizational skills and attention to detail, with consistent and timely follow-through.
• Proven ability to manage multiple priorities, meet tight deadlines, and adapt to changing demands.

Requirements

• Minimum of 3 years of experience supporting senior executives and/or working in operations or office administration.
• Experience managing complex schedules, coordinating meetings and events, and preparing executive-level communications.
• Experience handling confidential information with discretion and professionalism.
• Proficiency in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint, Teams), Asana, and Zoom; ability to learn and use donor and project management databases.

Click HERE to view the full Executive Assistant job description.

This is a full-time (37.5 hours/week) salaried position, and the annual salary offer will range $57,000 - $65,000.

Work Location 

This position will be in-person at Avesta’s Portland, Maine headquarters.

Benefits

We have excellent employee benefits, including: 

• Employer-paid health and dental plans for employees;
• Flexible spending and dependent care accounts;
• 401(k) retirement savings plan with immediate vested match of up to 6%;
• Employer-paid basic life, long-term and short-term disability;
• Free wellness services for benefits-eligible employees and their dependents;
• 13 paid holidays;
• Up to 8 weeks paid parental leave;
• Generous earned time, starting with 22 days in first year of employment;
• Professional development assistance;
• Employee referral bonus program; and
• Tuition reimbursement

Ready to Apply? 

If this job sounds like a fit for you, please click through to our Employment Application. A resume that tells us how your experience is relevant to this role are required.