Legal Administrative Assistant- Litigation en Fennemore

Fennemore is a full-service business law firm with a 140-year legacy of excellence and a future defined by innovation. We are not your traditional law firm, and that’s on purpose. With 20 offices across the Western U.S., we’re breaking growth records as one of the fastest-growing firms in the country. We embrace change, set new standards for how a modern law firm operates, and create environments where both clients and colleagues thrive.

Our people-first philosophy is built on collaboration and creativity. Industry recognition for retention, workplace culture, and job satisfaction reflects that commitment.

We’re proud to foster a strong sense of community, a genuine commitment to work-life balance, and a diverse and inclusive work environment where passionate professionals feel valued and supported.

Fennemore has an exciting opportunity in our Phoenix, Arizona office for a full-time Legal Administrative Assistant to join our growing firm. This hybrid position offers the flexibility of two remote days each week following successful training. As a Legal Administrative Assistant, you will provide essential litigation support while also assisting supervising attorneys with highly confidential General Counsel matters. This role is integral to the success of our attorneys and clients, requiring exceptional attention to detail, discretion, and the ability to manage multiple priorities in a fast-paced legal environment. The ideal candidate is a skilled professional with litigation experience, a passion for client service, and a commitment to excellence. At Fennemore, you’ll be part of a collaborative, innovative, and supportive team where your contributions make a meaningful impact.

Responsibilities:

• Provide litigation support, including heavy calendaring, docketing, and scheduling; 

• Online research (Pacer and other court filings, agency databases, etc.);
• Document compilation, review, proofing, and preparation;
• Coordinates conflict checks and assists with retention letters;
• Answers telephone calls and transmits messages to attorneys, paralegals, and staff;
• Files and organizes legal documents and correspondence under the general direction of paralegals and attorneys;
• Maintains an internal/personal docketing system and follows up on requests made by attorneys, paralegals, and clients;
• Prepares indexes, file backers, labels, electronic closing binders, and trial/case notebooks;
• Tracks attorney CLE;
• Submits court filings, including e-filing;

• Coordinates the completion of projects with other firm departments as needed; and
• Other duties as assigned. 

As part of our commitment to collaboration and excellence, this role requires flexibility in daily work schedules during periods of high workload, adhering to departmental and Firm goals and policies, and performing other duties as assigned to support the success of the department and organization. 

Required Qualifications:

• Minimum 5+ years of legal administrative assistant experience in litigation;
• Adherence to the highest standards of ethical conduct, especially to standards governing confidentiality and the ability to carefully handle and protect sensitive information;
• Ability to perform basic online research, including searching court dockets;
• Proficiency in the common collection of Microsoft Office software, including Word (e.g., headers/footers, TOA’s and TOC’s), Excel, PowerPoint, and in creating, editing, and manipulating .pdf documents;
• Adaptability to multitask in a fast-paced environment;
• Superior organizational skills, attention to detail, and the ability to manage several projects to completion on a deadline;
• Experience with Relativity software; and
• High school diploma or equivalent.

Total Rewards:

• Competitive Base Salary + Annual Merit Increases
• On-the-Spot Monthly Bonus Program
• Workplace Flexibility Options
• 401k Retirement Plan with Employer Match & Profit-Sharing Component
• Health, Dental and Vision Coverage + Employer Premium Contribution
• Employer-Paid Group Term Life Insurance
• Paid Time Off and Paid Holidays
• Employee Wellness Program 
• Employee Assistance Program
• Opportunities for professional development

PLEASE CONSIDER APPLYING TODAY

Fennemore is an equal opportunity employer and encourages people from all social, economic, and ethnic backgrounds, as well as individuals with disabilities, to apply for our positions. Fennemore is dedicated to maintaining an atmosphere that promotes the diversity of personal backgrounds, experiences, abilities, perspectives, and ideas. If your experience and qualifications are similar to what is listed here, even if they are not a perfect match, please still consider applying. If you require assistance or need reasonable accommodations at any point in the application or interview process, please let us know.

The above statements describe the general nature and level of work being performed by people assigned to this position. They should not be construed as an exhaustive list of all responsibilities, duties, and skills. Employees may be required to perform duties outside their normal assigned responsibilities as needed.

Salary: $76,000/yr. - $80,000/yr.