Office Assistant en Lakeshore Recycling Systems

The Office Assistant is responsible for helping the organization with running of the daily administrative operations of the company.

Reports To

Executive Assistant

Responsibilities

• Maintain a consistent presence at the front desk.
• Answer incoming phone calls and screen sales calls and solicitors.
• Train with Customer Experience Team and assist with customer needs.
• Schedule pick ups
• Customer issues
• TRUX
• Greet guests, provide access to the front door and notify the appropriate contact of their arrival.
• Sort and deliver all incoming mail to the correct department and/or individual.
• Create FedEx packages upon request.
• Distribute inter-office mail, packages and envelopes to the appropriate departments and individuals.
• Ensure the front desk area remains tidy and free of clutter (no unattended packages or mail).
• Notify the shop, maintenance, janitor team(s) when boxes arrive.
• Reserve conference rooms and send bridge links if needed.
• Ensure conference room fridges are stocked and items are front faced.
• Monitor bottled/distilled water, pop, Perrier, etc. and notify the Executive Assistant, Office Services Assistant or Facilities Manager when supplies are low.
• Assist employees with retrieving office supplies (pens, Post-its, etc.) from the supply cabinet.
• Inform Executive Assistant of any special requests.
• Assist with Events department when needed.
• Report any areas that need to be cleaned.
• Perform other duties as required or assigned.