Branch Administrator en Redlands Family YMCA

Job Description Summary: 

This position supports the work of the Y, a leading nonprofit committed to strengthening community through youth development, healthy living and social responsibility. The Redlands Family YMCA Administrator will report to the Executive Director and oversees branch accounting and annual campaign administrative needs at assigned branch. 

Our Culture:  
Our mission and core values are brought to life by our culture. In the Y, we strive to live our cause of strengthening communities with purpose and intentionality every day. We are welcoming: we are open to all. We are a place where you can belong and become. We are genuine: we value you and embrace your individuality. We are hopeful: we believe in you and your potential to become a catalyst in the world. We are nurturing: we support you in your journey to develop your full potential. We are determined: above all else, we are on a relentless quest to make our community stronger beginning with you.

 Essential Functions

• Coordinate payroll for branch, including periodic audits to ensure compliance, timely submissions, accuracy, attestation and approval in accordance with semi-monthly payroll schedule. 
• Oversee accounts payable to ensure invoices are completed and approved before delivery to corporate offices
• Annual Campaign – coordinate campaign setup with VP of Mission Advancement, enter pledges/gifts and prepare acknowledgements for signature weekly Metrix, Reporting and Document Retention
• Assist in fundraising activities and special events
• Prepare reports and data files for review and/or marketing and communications for branch director team 
• Track trends and identify themes in recruitment, retention, fund raising, time and attendance, etc. 
• Handle Administrative functions for the Executive Director and Program Directors as needed
• Helps coordinate arrangements for meetings of various committees, task forces or other groups.
• Assist where needed in grant applications, record keeping and recording of funds
• Additional Responsibilities: Undertake other duties as assigned.

 YMCA Competencies 

• Change Leadership: Provides resources, removes barriers and acts as an advocate for those initiating change. 
• Communication: Maintains regular, clear, and concise communication within area of responsibility. 
• Developing Others: Recruits and hire diverse staff teams, addresses sensitive issues, inappropriate behavior or performance concerns to help others grow. 
• Emotional Maturity: Demonstrates a settling presence, even during times of crisis and challenge. 
• Critical Thinking: Anticipates risk, implications, and possible outcomes before acting. 
• Functional Expertise: Has the functional and technical knowledge and skills to do the job at a high level of accomplishment 
• Inclusion: Values all people for their unique talents and takes an active role in promoting practices that support diversity, inclusion, and cultural competence. 

 Qualifications

• 3-5 years of experience 
• Strong interpersonal skills with proven ability to build trusted relationships at all levels of organization 
• Able to work independently and as part of a team, with multiple priorities in a fast-paced environment 
• The ability to lead project management initiatives with a high level of detail, from start to finish 
• Must be able to prioritize various workstreams and operate with a sense of urgency 
• Reliable transportation to attend meetings, events and appointments within the county 
• Ability to develop complex reports and analyze data 
• Proficiency in documenting processes and keeping up with industry trends 

 Work Environment & Physical Demands

• The physical demands outlined here are representative of those that must be met by an employee to perform the essential functions successfully. Reasonable accommodation may be made for individuals with disabilities.
• Employees are regularly required to use computers and communicate via phone/smart devices. Frequent sitting, reaching, and mobility around the work environment are necessary.
• Occasionally, the employee must lift/move up to 10 pounds.
• Vision requirements include close vision, distance vision, and the ability to adjust focus.
• The work environment noise level is typically moderate.

If hired, I certify that I am able to perform the essential functions of the job listed above, either with or without reasonable accommodation.