Administrative Technician PT - Public Affairs en City of Baytown, TX
City of Baytown, TX · Baytown, Estados Unidos De América · Onsite
- Junior
- Oficina en Baytown
About the Department
Join the City of Baytown as a Public Affairs Administrative Technician and support projects that strengthen community connections and citywide initiatives. This part-time role provides hands-on experience with event planning, grant program support, financial tracking, and community engagement while contributing creative ideas for social media and outreach. If you’re organized, customer-focused, and ready to make an impact, apply today!
The Public Affairs Administrative Technician will be responsible for assisting with Public Affairs projects, including research, financial and budget stewardship, Catalyst Fund grant assistance, and other administrative duties. This position will also assist the department with planning and promoting meetings, events, and other community engagement activities. This position assists staff with accounts payable, accounts receivable, and other department support duties. The Public Affairs Administrative Technician is a part time position, and occasionally includes evenings, weekends, and some holidays. Some travel is required to local events and meetings.
Position Duties
- Collaborates with the Finance Department to process department invoices and travel forms.
- Assists with the facilitation of the Catalyst Fund grant program, including, but not limited to, financial tracking, meeting coordination, and creation of reporting and presentation materials.
- Reserves meeting venues, prints handouts and nametags, welcomes attendees as they arrive to events, and supports with other preparation or participation efforts regarding community engagement activities.
- Researches and suggests social media, website, and newsletter content. Monitors specific virtual platforms for local/regional community for opportunities to promote city services and operations.
- Performs all other duties as assigned to support the Public Affairs team, such as answering phone calls, greeting or assisting visitors, creating work orders, etc.
Minimum Qualifications
Required:
- High School Diploma or equivalent (GED).
- One year of customer service, general office experience or related field.
- Valid driver’s license with an acceptable driving record (must obtain TX driver’s license within 90 days).
- Effective communication and presentation skills.
- Experience in Microsoft Office Systems and graphic software.
- Ability to demonstrate effective writing skills and facilitation.
- Experience with social media applications.
Preferred:
- Experience working with diverse populations.
- Experience with photography, graphic design programs, web design and content creation.
- Experience working with nonprofits or community organizations.
- Experience speaking to groups.
- Bilingual in English/Spanish.
Other Qualifications
Ability to provide excellent customer service. Ability to operate required office equipment. Experience in Microsoft Office Systems (to include Excel) and graphics programs. Skilled in organization and multi-tasking. Ability to move quickly and efficiently from project to project and remain flexible in regards to work availability. Ability to get along appropriately with co-workers and the public.
Here at the City of Baytown, in recruiting for our team, we welcome the unique contributions that you bring. We strive to provide a workplace where differences are honored, with a workforce that reflects the diversity of the people we serve.
Here at the City of Baytown, in recruiting for our team, we welcome the unique contributions that you bring. We strive to provide a workplace where differences are honored, with a workforce that reflects the diversity of the people we serve.
Attendance is an essential function of this position. This position provides services or performs duties for the benefit of the general public during emergency situations. These may include services or duties different from those performed in the usual course and scope of your job. In the event of an evacuation, the incumbent in this position may be required to remain to perform needed services.
Overall Position Strength Demands
Light Work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects.
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