Administrative Assistant 2, College of Pharmacy (3793) en Idaho State University

Thank you for your interest in positions at Idaho State University. Once you have applied, the most updated information on the status of your application can be found by logging into your profile and reviewing your status. For answers to additional questions, please review our frequently asked questions.

Administrative Assistant 2, College of Pharmacy (3793)
Pocatello - Main

Institution Information

Idaho State University, established in 1901, is aCarnegie-classified doctoral research and teaching institution, with a culturebuilt on trust, compassion, stability, and hope. ISU serves over 12,000students in Pocatello, Meridian, Twin Falls, and Idaho Falls. Students andfaculty at ISU are leading the way in cutting-edge research and innovativesolutions. We are proud to offer exceptional academics nestled in the grand,natural beauty of the West. We invite you to apply to be a part of ourUniversity community!

Job Description

To perform complexsecretarial, office administration, and public relations assignments; performrelated work.

The successful candidate will support the activities of the Chair and faculty of Biomedical and Pharmaceutical Sciences (BPSCI), located on both the Meridian and Pocatello campuses, and provides assistance to PharmD and graduate students. This administrative assistant will also support ordering and distribution of materials and supplies for the department and maintain the department’s internal financial accounting.

Key Responsibilities

• Provide customer service to all visitors, faculty, staff, and students.
• Purchase laboratory and office equipment, tracking expenditures by lab; includes becoming a requisition master for the department.
• Budget and track departmental expenses, including startups.
• Support management of grants and contracts, supporting compliance with NIH and other granting agencies.
• Coordinate admissions and paperwork with the Graduate School.
• Prepare human resources documents; create and maintain records, reports, minutes, and confidential files; supervise student workers; and other duties as assigned.

Minimum Qualifications
 
Goodknowledge of:

• Office support functions including word processing, filing, composing a variety of business documents and reception.
• Researching, compiling, and summarizing data for reports.

Experience:

• Interpreting, applying and explaining complex information such as regulations, policies or services.
• Independently solving problems/performing liaison activities in a work setting.
• Coordinating activities requiring complex arrangements.

SpecialtyItems

Somepositions at ISU may require one or more of the following:

Some knowledge of:

• Financial record keeping.
• Supervisory practices.

Goodknowledge of:

• Legal terminology.
• Investigative procedures.

Experience:

• Public Relations.
• Using dictation/transcriptionequipment & taking minutes.

ISU minimum for this classification is $19.01/hour. Benefits include comprehensivehealth, dental, and vision; life insurance; disability plan; employee assistanceprogram (EAP); excellent retirement options and company contribution; andgenerous paid time off/sick leave accrual. To be considered for this opportunity, apply on or before September 14, 2025. All offers of employment areconditional pending the successful completion of a background investigation,provided by HireRight.

Note: Thank you for your interest in positions at Idaho State University. Once you have applied, the most updated information on the status of your application can be found by logging into your profile and reviewing your status. For answers to additional questions, please review our frequently asked questions.

Posting Number: req2582
Type: Working 12 months per year
Position: Classified Staff
Division: Division of Health Sciences

Idaho State University is an Equal Employment Opportunity employer, including Veterans and individuals with disabilities.

The State of Idaho is committed to access and reasonable accommodations for individuals with disabilities, auxiliary aids and services are available upon request. If you require an accommodation at any step in our recruitment process, you are encouraged to contact (208) 334-2263 (TTY/TTD: 711), or email [email protected].

Preference may be given to veterans who qualify under state and federal laws and regulations.

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