Legal Practice Coordinator ¦ Health Law en Johnson Pope Bokor Ruppel & Burns, LLP

Description

Johnson Pope Bokor Ruppel & Burns, LLP is seeking a highly organized and proactive, detail-oriented Legal Practice Coordinator to support the Health Law Practice Group Leader in managing both the administrative aspects of their legal practice and the overall coordination of the department. This role plays a key part in ensuring operational efficiency by providing high-level administrative support, maintaining strong client relationships, and streamlining workflows for a team of attorneys and paralegals. 

Position Overview

The ideal candidate will possess strong communication skills, a high level of professionalism, and the ability to anticipate needs, prioritize competing tasks, and build positive relationships with clients, attorneys, and staff. This position offers a unique opportunity to contribute meaningfully to a fast-paced legal team while maintaining a high standard of service and operational excellence.

Requirements

Key Responsibilities:

• Support the Practice Group Leader in all aspects of practice and Health Law Group management, including direct oversight of four attorneys and one paralegal.
• Serve as primary point of contact for client communications; assist in management of daily emails, calls, and document requests in a timely and professional manner.
• Coordinate new and potential client intake and ensure proper documentation and conflict checks are completed.
• Maintain relationships with internal attorneys and staff; respond promptly to inquiries from the team.
• Manage calendaring for the group, including setting reminders, tracking deadlines, and scheduling Zoom, MS Teams, and in-person meetings.
• Maintain and organize electronic client files and internal databases.
• Open new matters, assist with conflict checks, draft engagement, scope, and waiver letters.
• Conduct basic research including entity lookups (Sunbiz), physician profiles, and other regulatory or business information.
• Assist in maintaining bar memberships and CLE tracking for the assigned team.
• Prepare and submit reimbursements, check requests, and invoices through Chrome River.
• Handle confidential medical and client information with discretion.
• Support basic entity formation, corporate filings on Sunbiz, annual reports, and EIN applications.
• Draft simple operating agreements and assist with transactional closings.
   

Essential Knowledge, Skills, and Abilities:

• Proficient in Microsoft Office (Word, Excel, PowerPoint), with the ability to quickly learn other programs. Experience in iManage and Aderant is a plus.
• Excellent communication skills, both written and oral.
• Strong organizational and administrative skills.
• Attention to detail with strong organizational and time management abilities.
• Client service-oriented with the ability to effectively communicate with clients and team members.
• Ability to multi-task, prioritize tasks, and work under pressure to meet deadlines.
• Confidentiality and professionalism in handling sensitive information.
• Ability to work extra hours as needed.
• Self-motivated with a willingness to learn.

Educational/Job Experience Requirements:

• High school diploma from an accredited institution.
• A minimum of five (5) years of prior experience in a law firm or legal department, ideally in a coordinator or senior legal      assistant/paralegal capacity is preferred.
• Experience with healthcare law, entity formation, or corporate compliance is a plus.

Office Location: St. Petersburg, FL

Note: This job description is not intended to be all-inclusive. Employees may perform other related duties as required to meet the ongoing needs of the Firm.

Equal Opportunity Employment:

Johnson Pope Bokor Ruppel & Burns, LLP is an equal opportunity employer. We are committed to creating a diverse and inclusive work environment and do not discriminate on the basis of an applicant’s or employee’s race, color, religion, national origin, sex, gender identity/expression, sexual orientation, age, disability, veteran status, marital status, citizenship, ancestry, pregnancy, familial status, actual or perceived status as a victim of domestic violence, dating violence, or stalking, or any other legally protected status entitled to protection under federal, state, or local anti-discrimination laws, including applicable laws in Florida. We also provide reasonable accommodations for qualified individuals with disabilities in compliance with the Americans with Disabilities Act (ADA).