Assistant, HR Administrative en Zydus Pharmaceuticals USA Inc

Description

SUMMARY: 

Zydus Pharmaceuticals (USA) Inc. is a globally integrated generic pharmaceutical company with a focus on providing high service, quality, and affordable products. Our US leadership, which has over 60 years of US generic market experience, understands the customer’s business which allows Zydus the ability to provide unique models to help drive their customer’s success. Our parent company, Zydus Cadila, has a large presence in global markets, including relationships with many top tier international pharmaceutical companies. Based on a manufacturing and development history that spans over 50 years, it is the 4th largest pharmaceutical company in India. 

RESPONSIBILITIES:

Reception

• Provide excellent customer service to all guests, clients, employees, vendors and callers
• Answer all incoming calls in a professional and courteous manner
• Direct phone inquiries to appropriate staff members or to our customer services numbers
• Manage the reception area, greet and direct all visitors, including vendors, clients, job candidates to the organization in a professional and friendly manner

Office Administration

•  Use word processing software to prepare invitation letters and other documents
• Sort incoming mail and courier deliveries for distribution
• Prepare and send outgoing mail and courier parcels
• Create a filing system for all hotel bookings, flight reservations and vendors 
• Provide secretarial and administrative support to management and other staff
• Make travel, hotel and other arrangements for employees 
• Make arrangements for breakfast, lunch for meetings
• Purchase, receive and store office supplies ensuring that basic supplies are always available
• Monitor and order mailing supplies
• Maintain and update database of office supplies inventory (Created a comprehensive database for office supplies so that the entire inventory is on hand and is easy to track and re-order supplies.)
• Request price quotes, negotiate with vendors to ensure Zydus gets best price for hotels, supplies

Assistant to Head of IP and Other Senior Executives

• Assist Chief Legal Officer and Head of Global IP,  with sending out important letters, making travel arrangements, preparing expense reports, downloading data from FTP servers and help with other duties as needed
• Assist the Chairman, Head of Clinical Research and other senior executives with preparing, typing documents, flight and hotel bookings, preparing and binding reports, couriering documents, etc.
• Make hotel, transportation and other reservations for senior executives from India offices and elsewhere coming to the US for various business meetings and conferences

Requirements

QUALIFICATIONS – SKILLS & REQUIREMENTS: 

• Excellent communication skills

EDUCATION & EXPERIENCE: 

• Associate Degree required but BA/BS preferred
• 5 years of Administrative Support
• Proficient with Windows Office (Word, Excel, and PowerPoint)

TRAVEL: 

• less than 25%

WORK ENVIRONMENT: 

This is an office-based position, located in our office in Pennington, NJ. The physical demands described here are representative of those that must be met by an individual to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the individual is:

• Frequently required to sit and/or stand, walk, talk, and hear.

• Ability to sit at a computer for an extended period of time.

• Vision ability requirements include clarity of visions at 20 inches or less due to computer work.

• Moderate noise (i.e., background noise due to computers, phone, printers, and light hallway traffic).

• Constantly required to use hands and fingers to operate office machines and equipment.

• Frequently required to reach with hands and arms. Occasionally required to stoop, kneel, and crouch.

The work environment characteristics described here are representative of those that an individual encounters while performing the essential functions of this job. 

Zydus Pharmaceuticals (USA) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. 

Zydus is committed to providing reasonable accommodation to, among others, individuals with disabilities and disabled veterans. If you need an accommodation because of a disability to search and apply for a career opportunity with Zydus, please contact us and let us know the nature of your request.