Project Expeditor - Systems Engineering en Dalkia Energy Solutions

Role Summary:

The Project Expediter is an administrative role that supports the planning, scheduling, monitoring and executing of energy efficiency projects. The Project Expediter works closely with the project manager and project team to ensure accurate and timely comprehensive documentation of project information, ensuring that the job site has an adequate and timely flow of materials, equipment, and subcontractor labor, and to assist in the planning of tasks. Construction, former project management, or technical experience is not required.

Job Responsibilities:  

• Support project manager with creation/organization of project documentation throughout all phases. Project documentation includes,

  • Writing and issuing purchase orders to material suppliers and subcontractors

  • Receiving signed purchase orders and filing them in online storage

  • Ensuring vendor paperwork is up to date

  • Creating job progress documents through Google Sheets

• Compile and submit rebate paperwork

  • Downloading rebate applications online

  • Filling out basic project information in the rebate form

  • Working with the project manager or project developer to fill in technical data

  • Compiling PDF data sheets into one document and submitting

• Create purchase orders to order/track materials required for the project

  • Price shopping material orders with the project manager

  • Issuing a purchase order through project management software

  • Following up with the vendor for updated shipping and tracking info

  • Notifying the customer and installers of updated ship dates

• Coordinate and expedite the delivery of supplies and material to job sites

  • Working with the onsite foreman to ensure materials have been received

  • Ordering additional material as required

  • Coordinating returns and pickups

  • Coordinating recycling pickup of original fixtures on site

• Maintain relationships with suppliers and vendors,

  • Responsible for ensuring master service agreements are signed and filed

  • Verify that Certificates of Insurance are on hand and up to date

• Communicate daily with internal stakeholders

  • Phone calls with onsite installers

  • Email correspondence with sales and project developers

  • Virtual meetings with the project manager

Dalkia Energy Solutions offers:

• •  90% ER sponsored Medical premiums
  • 100% ER Sponsored Dental and Vision
  • 100% ER Sponsored STD and LTD
  • 401k + Match
  • 16 paid Holidays
  • Vacation pay
  • 100% ER Sponsored Basic Life Insurance
  • Voluntary Term Life
  • Voluntary Critical Illness
  • Voluntary Hospital Indemnity

Dalkia Energy Solutions is proud to be an Equal Opportunity Employer and promote diversity, equity, and inclusion. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender, national origin, disability, veteran status, or any other characteristic protected by law.