Emergency Services Coordinator en Louisville Metro Government, KY

About the Department

Summary Objective:

• The purpose of this position is to serve as the primary liaison for operational coordination, assistance, and collaboration between departments for Emergency Planning and Response and Applicant Agency for Federally Declared Disasters.

This class works independently, under limited supervision, reporting major activities through periodic meetings.

Position Duties

The essential functions listed below are those that represent the majority of the time spent working in this class. Management may assign additional functions related to the type of work of the class as necessary.

• Responds to disasters and emergency situations.
• Attends meetings and represents the department to the public to provide information and answer questions concerning programs, projects and activities.
• May serve as a Labor Supervisor during departmental emergencies.
• Point of contact for existing and necessary contractual agreements and suggest potential contractual needs for emergency services.
• Tracks and updates the inventory listings, capabilities, and resources of every Public Works & Assets facility and their personnel.
• Ensures compliance with Louisville Metro Jefferson County Emergency Operations Plan, LMG’s strategic plan, and Public Works strategic plan, policies, and procedures.
• Forms and retains interagency relationships in management and operations to recommend and implement emergency preparation changes.
• Trains employees in the Survey 123 Damage Assessment Application with the GIS team replicated from the Kentucky Emergency Management Agency.
• Evaluates existing EOPs, ESF roles and responsibilities, and SOPs for accuracy, feasibility, duplicity, disparities, exclusions, and opportunities for education.
• Troubleshoots and coordinates with IT the Accela or Survey123 Damage Assessment programs.
• Coordinates with EMA or FEMA planning processes for the Emergency Operations Plan, THIRA (Threats and Hazards Identification and Risk Assessment), and Hazard Mitigation.
• Ensures compliance with federal, state, and local regulation, ordinances, and plans.
• Communicates with FEMA agents and assisting agencies throughout the disaster cycle including pre-disaster declarations, during disaster, and after a declaration through Public Assistance and Reimbursement process.
• Conducts fleet, equipment, and radio inventories and confirms the current rates are equal to FEMA rate schedule.
• Implements policies, procedures, and operational adjustments to improve efficiency, transparency, performance, and consistency.
• Performs related work as assigned.

Minimum Qualifications

• Bachelor’s Degree in Business or Public Administration, Liberal Arts, Police Administration or related discipline.
• Three (3) years of emergency preparedness, disaster response and recovery, FEMA process updates, grant portal, grants or public assistance experience or an equivalent combination of education, training and experience.

PHYSICAL DEMANDS:
Physical demands refer to the requirements for physical exertion and coordination of limb and body movement.

• Performs sedentary work that involves walking or standing some of the time and involves exerting up to 10 pounds of force on a regular and recurring basis or sustained keyboard operations.

UNAVOIDABLE HAZARDS (WORK ENVIRONMENT):
Unavoidable hazards refer to the job conditions that may lead to injury or health hazards even though precautions have been taken.

• None.

SPECIAL CERTIFICATIONS AND LICENSES:

• Must be certified in Basic CPR and Basic First Aid in the State of Kentucky or obtain within six months of employment.
• Must complete required training and exercise through Kentucky Division of Emergency Management (KYEM).
• Must provide one's own source of transportation.
• Must work a varied schedule.
• Must possess and maintain a valid state driver’s license with an acceptable driving history.

AMERICANS WITH DISABILITIES ACT COMPLIANCE:

• Louisville Metro Government is an Equal Opportunity Employer. ADA requires the Louisville Metro Government to provide reasonable accommodations to qualified persons with disabilities. Prospective and current employees are encouraged to discuss ADA accommodations with management.

STANDARD CLAUSES:

• May be required to work nights, weekends, holidays and emergencies (man-made or natural) to meet the business needs of Louisville Metro Government.
• This job description is not designed to cover or contain a comprehensive listing of essential functions and responsibilities that are required of an employee for this job. Other duties, responsibilities, and activities may change or be assigned at any time with or without notice.

ESSENTIAL SAFETY FUNCTIONS:

• It is the responsibility of each employee to comply with established policies, procedures and safe work practices. Each employee must follow safety training and instructions provided by their supervisor. Each employee must also properly wear and maintain all personal protective equipment required for their job. Finally, each employee must immediately report any unsafe work practices or unsafe conditions as well as any on-the-job injury or illnesses.
• Every manager/supervisor is responsible for enforcing all safety rules and regulations. In addition, they are responsible for ensuring that a safe work environment is maintained, safe work practices are followed and employees are properly trained.

Other Qualifications

SALARY GRADE: NU/115
TEST WEIGHTS: 100% TRAINING & EXPERIENCE

EEO

Please note that Training & Experience scores are based on the relevant (as determined by the hiring agency and Civil Service) training and experience from the last 10 years, as listed on your application and resume, as submitted. Any information that is unclear or that is not listed on your application and/or resume will not be considered in the calculation of the Training & Experience score. This also means that you should list your employment dates, including the month and year (i.e. 02/2017 to 08/2020) of employment, and number of hours worked per week.

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