Special Project Assistant - Institutional Repository - Office Assistant A en McGill University

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Hiring Unit: Research & Scholarship-- Scholarly Communications

Job Title: Special Project Assistant - Institutional Repository -PROJECT: Migration Preparation (D-H) Author Disambiguation

Reports to: Repository Supervisor

Hour of work: 13 hours

Hourly Rate: $16.20

Classification: AMUSE A 

Duration: September 2, 2025- December 24, 2025

Position Summary:

Under the direction of the Repository Supervisor, the student assistants will prepare faculty author profiles for migration. They will identify and collect variant forms of researcher names present in the institutional repository (eScholarship) to facilitate disambiguation of researcher names. Once this stage is completed, they will investigate ORCID iD statuses in order to compile profiles for Researcher Entity creation in DSpace, a required feature for ORCID implementation in the new IR. 

Required skills:

• Proficiency with MS Office, Excel in particular.

• Experience with numerous citation styles (APA, Chicago, etc.).  

• Basic understanding of Adobe Acrobat Pro is an asset.

Other Qualifying Skills and/or Abilities:

• English (spoken, read, and written) and French (written  and read).

• McGill University is an English-language university where day-to-day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level # (3) on a scale of 0-4. Other languages an asset. 

McGill University is committed to equity and diversity within its community and values academic rigour and excellence. We welcome and encourage applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to engage productively with diverse communities.

At McGill, research that reflects diverse intellectual traditions, methodologies, and modes of dissemination and translation is valued and encouraged. Candidates are invited to demonstrate their research impact both within and across academic disciplines and in other sectors, such as government, communities, or industry.

McGill further recognizes and fairly considers the impact of leaves (e.g., family care or health-related) that may contribute to career interruptions or slowdowns. Candidates are encouraged to signal any leave that affected productivity, or that may have had an effect on their career path. This information will be considered to ensure the equitable assessment of the candidate’s record.

McGill implements an employment equity program and encourages members of designated equity groups to self-identify. It further seeks to ensure the equitable treatment and full inclusion of persons with disabilities by striving for the implementation of universal design principles transversally, across all facets of the University community, and through accommodation policies and procedures. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, [email protected].

All qualified applicants are encouraged to apply; however, in accordance with Canadian immigration requirements, Canadians and permanent residents will be given priority.