Legal Administrative Assistant - 3+ Yrs Experience - Defense Litigation - Cleveland, OH en Marshall Dennehey
Marshall Dennehey · Cleveland, Estados Unidos De América · Onsite
- Professional
- Oficina en Cleveland
The law firm of Marshall Dennehey seeks a full-time Legal Administrative Assistant with 3+ years of experience to join its Cleveland, OH office.
Description:
- Perform secretarial and clerical duties
- Open mail for attorney and log time on time sheet as necessary
- Enter attorney time sheets into computer on a daily basis
- Answer telephone, giving non-legal information when possible, refer call to attorney and take messages
- Transcribe dictation utilizing dictation system (BigHand), occasionally prepare correspondence on own initiative for approval of lawyer and prepare legal documents as required
- Maintain files, assisting with filing or request file clerk assistance from office manager/floor supervisor when necessary
- Responsible for scheduling depositions and various other meetings and appointments
- In emergency may have to deliver or collect documents for attorney at courthouse, other law offices, etc.
- Make travel arrangements and hotel reservations for attorney
- Maintain attorney diary system
- Perform additional duties as required
Education & Experience Requirement:
- High school diploma or equivalent (associate’s or bachelor’s degree preferred).
- 3+ years of experience in litigation support or as a legal assistant/paralegal.
- Prior law firm experience, particularly in civil litigation.
Technical & Legal Skills Requirement:
- Proficiency in drafting, formatting, and proofreading legal documents (motions, pleadings, discovery, correspondence).
- E-filing expertise in state and federal courts (including PACER, CM/ECF, and specific state court e-filing systems — for Ohio, knowledge of the eFiling Portal is critical).
- Familiarity with court rules, deadlines, and local procedures.
- Experience managing discovery processes (document production, organizing exhibits, managing deposition transcripts).
- Proficiency in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint).
- Familiarity with legal practice management software (e.g., iManage, FileSite, Clio, ProLaw).
- Familiarity with transcribing dictation (occasionally prepare correspondence on own initiative for approval of lawyer and prepare legal documents as required)
- Proficiency in scheduling depositions and various other meetings and appointments
Organizational & Administrative Skills:
- Ability to calendar and track court deadlines accurately.
- Strong file management skills (electronic and physical files).
- Ability to manage multiple cases and prioritize tasks under tight deadlines.
- Excellent verbal and written communication skills.
Professional Attributes:
- High attention to detail and accuracy.
- Ability to work independently with minimal supervision and as part of a team.
- Discretion in handling confidential information.
- Professional demeanor with clients, court staff, and colleagues.
Marshall Dennehey is not accepting unsolicited resumes from search firms for this position.
Firm offers a sound future, competitive salary, and an excellent benefits package.
Qualified candidates should submit cover letter, resume and salary requirement for consideration.
We are an Equal Opportunity Employer AA/M/F/D/V.