Contracts Administrator en Mark Andy

Who We Are Looking For:

As a Contracts Administrator, for Mark Andy Global Headquarters in Chesterfield, MO 63005, you will be responsible for preparing, reviewing, and managing customer quotes and contract documentation. They ensure accuracy, compliance with company policies and legal requirements, as well as analyze potential risks, and maintain organized records.  The Contract Administrator serves as a key liaison between Sales, Finance, Legal and Operations to ensure customer agreements are clear, accurate and aligned with organizational goals.

What We Do:

Mark Andy is a pioneer of the graphic arts and printing industry. As the world’s leading manufacturer of narrow- and mid-web printing and finishing equipment, we supply leading global brands, including Mark Andy and Presstek printing presses, Rotoflex finishing solutions, as well as a complete line of Mark Andy Print Products consumables and pressroom supplies. All products are backed by the largest customer support team in the industry, minimizing downtime and helping our customers be profitable, efficient and at the forefront of innovation.

To learn more about Mark Andy, please visit: https://www.markandy.com/.

DUTIES/RESPONSIBILITIES: 

• Prepare, review, and issue accurate and timely domestic and international quotes for OEM equipment
• Work with the finance team to identify and resolve domestic and international payment issues
• Help craft language for the contract to ensure compliance with internal procedures as well as best practices, and applicable domestic and international regulations
• Review and update existing domestic and international contracts
• Collaborate with Sales, Finance, and Legal teams globally to clarify requirements and resolve discrepancies
• Ensure that domestic and international Sales team understand and comply with company contracts
• Analyze potential risks involved with specific contract terms
• Maintain accurate records of quotes, contracts, amendments, and related documents for both domestic and international business
• Track quote status, follow up on approvals, and communicate updates to stakeholders worldwide
• Support domestic and international negotiations by providing data and documentation to internal teams
• Ensure proper handoff of finalized contracts/quotes to Operations and Finance for execution and billing, and international shipping coordination
• Contribute to process improvements to enhance efficiency and accuracy in quoting and contract administration
• Provide reporting and analytics on quote volume, turnaround times, and win/loss trends
• Stay up-to date with legislative changes and coordinate with the legal department as needed
• Ensure all deadlines and conditions described in contracts are met (e.g. payments and shipping requirements)
• Other duties as assigned.

 SKILLS/ABILITIES:    

• Knowledge of legal requirements involved with contracts
• Familiarity with accounting procedures
• Excellent writing skills
• Keen attention to detail, with an ability to spot errors
• Strong analytical and organizational skills
• Ability to work with varying seniority levels, including staff, managers and external partners

EDUCATION/EXPERIENCE:    

• At least 5 years of proven work experience as a Contract Administrator, Contract Manager or relevant role
• BS degree in Business Administration

What We Offer: 

A Career with Mark Andy, Inc offers a Competitive Salary and Comprehensive Benefits, which include: 

• Medical, Dental, & Vision Insurance Plans 
• 401(k) Retirement Savings Plan 
• Paid Holidays, Vacation, Floating Holidays & Sick Time 
• Employee Assistance Program 
• Short-term and Long-term Disability 
• Life and AD&D Insurance 
• Tuition Assistance 
• Incentive Plans 
• Pet Insurance 
• Daily Pay Option 
• Discount Programs 

Physical Environment 
Controlled environment, no physical discomfort due to temperature, dust, noise, etc. May have limited exposure to manufacturing areas that require the usage of PPE. Frequently required to sit. Occasional walking, standing, stooping, and kneeling. Frequently lifts up to 10 pounds.   

Mark Andy, Inc. is an Equal Opportunity Employer. We do not discriminate based upon race, religion, color, national origin, sex, sexual orientation, gender identity, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.