Fiscal Specialist (0080382) en University of Hawaii, HI

About the Department

Title: Fiscal Specialist

Position Number: 0080382

Hiring Unit: UH West Oahu/Administration

Location: Kapolei

Date Posted: 08/29/2025

Closing Date: 09/15/2025

Band: B

Salary: salary schedules and placement information

Full Time/Part Time: Full-time

Month: 11-month

Temporary/Permanent: Permanent

Duties and Responsibilities (*denotes essential functions):  

• *Responsible for the overall receipt and deposit of funds received and earned by the campus, which include effectively and efficiently safeguarding, receipting, depositing, recording, and reconciling of these funds. Examples of these funds includes credit and non-credit tuition, student fees, library charges, financial aid, financial obligations, and accounts receivable payments.
• *Oversees the daily collection, recordation, deposit of tuition and fees and related refunds.
• *Responsible for the financial component of a computerized BANNER to include tuition & fees, refunds, account receivables & system irregularities by working with campus units, students & University System (e.g., BURSAR, Treasury Office, etc.)
• Test various systems to provide appropriate feedback, such as the student information system when new versions are to be released.
• *Represents the campus in weekly and periodic BANNER calls/meetings to stay abreast of current University policies and procedures to appropriately and timely implement changes.
• *Prepares tuition/fee-related billings using the appropriate third-party billing forms/software. Responsible for monitoring outstanding accounts receivable and following up on delinquent accounts—utilizing remedies available to the University.
• *Verifies, calculates, & authorizes all tuition/fee-related refunds.
• *Advises students in financial aid, admission and registration policies as related to payments and/or refunds.
• *Analyzes student accounts and determines accuracy in charges and credits. Works with financial aid and/or registration staff to resolve problems.
• *Provides input in all areas of cashiering, including registration policies, financial aid policies, distance education, and student accounts receivables.
• Works with various Electronic Funds Transfer (EFT) loan programs and other outside resource processes.
• *Assist students with enrollment in the installment plan and processing Automated Clearing House (ACH) refunds.
• *Gathers information and prepares reports as requested by the Fiscal Manager.
• *Supervises student assistant(s).
• *Trains designated staff (as determined by FM) & student assistants in designated areas of responsibility under the cashiering function including opening functions, daily collection, deposit, recordation, closing functions, and refunds, etc.
• *Prepares and maintains up-to-date written procedures on all areas of responsibility to assist staff provide appropriate coverage in the event of employee leave.
• *Prepares reports, collects, and analyzes information from Banner/KFS as directed by the Fiscal Manager.
• *Interprets student information system procedures, analyzes and resolves financial problems, resolves fiscal/administration registration and payment problems with students, System officials, and involved agencies.
• *Determines and implements procedures, requirements, and guidelines for the campus to comply with appropriate University policies and procedures as it relates to the receipt and deposit of funds.
• *Responsible for working with Fiscal Manager to ensure the campus appropriately complies with Payment Card Industry (PCI) regulations. Work with campus Information Technology personnel as deemed necessary.
• *Reconcile all Extramural Expenses on a monthly basis.
• *Prepare Budget Status Reports (BSR) on a monthly basis.
• *Prepare Open encumbrance reports.
• Other duties as assigned.

Minimum Qualifications:

1. Possession of a baccalaureate degree in Business Administration or related field and 3 years of progressively responsible professional experience with responsibilities for financial/cost accounting, public administration, or any equivalent combination of education and /or professional work experience which provides the required education, knowledge, skills, and abilities as indicated.
2. Considerable working knowledge of principles, practices, and techniques in cashiering functions of higher education as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies.
3. Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations and theories and systems associated with higher education cashiering/financial management, utilizing a computerized student information system.
4. Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective, innovative and timely manner.
5. Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally and by preparation of reports and other materials.
6. Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals.
7. Demonstrated ability to operate a personal computer, apply word processing software, Microsoft Excel, and other related software.
8. If applicable, for supervisory work, demonstrated ability to lead subordinates, manage work priorities and projects, and manage employee relations.

Supplemental Minimum Qualifications:  

1. Ability to effectively analyze, interpret and use sound judgement in application of financial and administrative rules/regulations.
2. Ability to effectively interact with students, parents, University System personnel regarding registration, tuition payments and cashiering, outside
3. Possess technical fiscal knowledge, critical thinking, communication, and interpersonal skills.
4. Knowledge of BANNER student information system.

Desirable Qualifications:

1. Knowledge of the University of Hawaii KUALI financial system.
2. Knowledge of federal, state and the University of Hawaii policies and procedures.

To Apply:

Click on the "Apply" button on the top right corner of the screen to complete an application and attach required documents. Applicant must submit the following: 

1. Cover letter indicating interest in the position and how the minimum and desirable qualifications of the position are met. 
2. Current resume’
3. References - names and contact information (telephone number and email addresses) of at least three professional references. 
4. Transcripts showing pertinent degree (copies of transcripts are acceptable, but official transcripts will be required at the time of hire.

Note:   

Late, incomplete, or unreadable application materials will not be considered.  Please redact any social security number and/or birth date on your documents prior to submitting.  All submitted documents become the property of UH West Oahu and will not be returned.  Please create an account if this is your first time applying for a position using NEOGOV.

Inquiries:  

UH West Oahu Human Resources: [email protected]; 808-689-2525

Position Duties

The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status.  For more information, visit:  https://www.hawaii.edu/offices/eeo/policies/

Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.
 
In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: https://www.hawaii.edu/titleix/help/campus-security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.
 
In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status. 
 
Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: https://www.hawaii.edu/offices/eeo/accommodation-request/