Homeoffice Administrator en Albert Einstein College of Medicine
Albert Einstein College of Medicine · Bronx, Estados Unidos De América · Remote
- Professional
About Us:
This position has overall administrative and operational responsibility and oversight of the department including budgeting, grant management, human resources, daily office operations and strategic planning.
POSITION RESPONSIBILITIES:Financial Management
- Independently develop budgets for grants, contracts, clinical contracts, and subcontracts. Preparing grant and contract applications for submission with PIs.
- Requests equipment rebudgets
- Set up of new grant awards directly with Research Finance.
- Monitor outgoing subcontract set up and invoicing.
- Prepare JIT requests and other NIH pre-award requests.
- Request incoming subcontract set up and communicate directly with Prime institution.
- Communicates grant application status to PI as needed/requested. Responding to sponsor's questions and requests for more information.
- When a grant is awarded, outline the terms or spending per the notice of award/agreement and monitor to make sure awards are being spent correctly.
- Work with Office of Human Research Affairs and Neurology faculty to make sure any research using human samples, subject information, etc. are correctly captured on grant applications and budgets.
- Consistently monitor Office of Grants Support website and well as NIH, NSF, DoD, etc. for any updates to forms or changes in policy and communicate that to the faculty.
- Conduct workshops and meetings with faculty to help them learn Cayuse 424, Cayuse SP, other submission platforms, and review any forms for applications.
- Maintains grant and contract files, other support pages, and faculty biosketches. Preparation of budget reports as requested by PI.
- Process Montefiore LOA POs for research grants and ensure salary is charged properly.
- Will be in charge of all post-award activities and closeouts
- Work in iLab to replace any expired funding with new funding sources as to prevent overspending on awards
- Run payroll reports in NBA jobs and make sure all payroll is removed from expired funds and replaced with new funds
- Process all LRDs to correct payroll on grants retroactively
- Process EPAFs to correct payroll on grants proactively
- Make sure all Open Purchase Orders on an expiring grant are fully invoiced and/or closed
- Work with Post Award in Research Finance to make sure all analysis of grants are correct and reports are sent
HR Management
- Approve Kronos timecards; approve departmental office staff vacation requests
- Assists in all department HR functions
- Work with faculty to determine hiring needs and request of ICIMs positions
- Department personnel terminations
- Request of position upgrades
Facilities Management
- Responsible for reviewing and approving the procurement of supplies/equipment or services through the purchase order system. Must independently identify and resolve any issues that may arise immediately to avoid delays.
Operational Management
- Provide supervision and guidance to staff regarding departmental and organizational policies and procedures.
- May be required to develop and/or revise standard operating procedures.
- Direct back up to Senior Administrator with the ability to have an overall knowledge of current Departmental activities.
- BA/BS in business administration or other related field is required.
- Minimum 3-5 years prior related experience.
- Experience in grant and contract financial management in a research environment is strongly preferred
- In-depth knowledge of financial management principles and practices. Demonstrated competence in independent management of a large number of accounts with differing project periods. Demonstrates broad understanding of principles of financial management necessary to ensure the appropriate stewardship of university resources.
- Demonstrated ability to work in a fast-paced environment with changing priorities and ability to make independent decisions and effectively communicate decisions and rationale to Principal Investigators and Departmental Chair.
- Must possess the ability to interact effectively with a large group of diverse individuals. Strong organizational skills required with the ability to prioritize different tasks based on the level of urgency
- Proficient in Microsoft Office and windows-based computer system required.
- Adept at learning new software programs.
