TRIBAL POST Executive Assitant en Washoe Tribe of Nevada and California
Washoe Tribe of Nevada and California · Gardnerville, Estados Unidos De América · Onsite
- Professional
- Oficina en Gardnerville
Description
POSITION TITLE: Executive Assistant
CLASSIFICATION: Exempt
DEPARTMENT: Administration
SUPERVISOR: Tribal Chairperson or Designated Representative
GRADE: E12 $23.00 ($47,832.51) - $34.49 ($71,748.77)
Position Summary:
Under direct supervision the Executive Assistant performs a variety of administrative duties and tasks of a complex nature. Assists with the overall planning, transition, operation, in accordance with Federal and Tribal law, regulations and performance standards. Maintains confidentiality of all privileged information.
Essential Duties & Responsibilities:
· Reviews incoming correspondence, memoranda, reports and similar material for the purpose of summarizing important phases and making recommendations concerning them.
· Conducts research and special studies in needed areas and prepares reports with recommendations for corrective action.
· At the request of the Tribal Chairperson, attends Tribal Council meetings and staff meetings, and other meetings in a support role as a representative of executive and administrative officials, and makes recommendations on subjects under discussion; and assures that status reports and financial documents are submitted on a timely basis.
· Performs related work as required and as directed.
· Answers incoming telephone calls, determines purpose of calls, and forwards calls to appropriate personnel or department, ensuring professional telephone etiquette.
· Screens incoming calls and correspondence; exercises judgment and responds accordingly.
· Records and delivers messages or transfers calls to voice mail when appropriate.
· Welcomes visitors, determines nature of business, and announces visitors to appropriate personnel, maintaining professional and courteous demeanor.
· Arranges travel, prepares and submits travel-related documents, and maintains travel information as necessary.
· Maintains financial records; processes accounts payable, purchasing and travel documents.
· Prepares correspondence, reports, minutes, agendas, memos, forms, directories, resolutions, ordinances, and other documents and communications from drafts, recordings, or verbal instruction as requested.
· Edits and reviews all correspondence and documents for correct grammar, punctuation, and spelling.
· Prepares and issues receipts for payments.
· Establishes and maintains an effective filing and retrieval system.
· Maintains and operates office machines, equipment, and computers. Performs or coordinates general maintenance and repair.
· Photocopies, collates, distributes, and files documents.
· Transmits outgoing faxes, and retrieves, logs, and distributes incoming faxes.
· Maintains inventory of office supplies.
· Maintains a log for vendor expense.
· Receives, sorts, logs, and routes mail.
· Attends meetings and takes minutes as requested.
· Performs errands for the as needed.
· Performs other duties as required.
Requirements
Minimum Qualifications:
· Associate’s Degree in business or public administration plus three years administrative or related experience; or equivalent combination of education and experience.
· Must possess and maintain a valid California or Nevada driver’s license or capable of obtaining one within thirty-days (30) of employment.
· Must be able to be insurable by the Tribe’s Driving Policy.
· Must be able to successfully pass a pre-employment drug/alcohol screen and background investigation.
· Preference will be given to Qualified Native American Indians
Knowledge, Abilities, Skills, and Certifications:
· Knowledge of modern office practices, procedures, and equipment.
· Knowledge of business English, proper spelling, grammar, punctuation, and basic arithmetic.
· Knowledge of records management and basic accounting procedures.
· Knowledge of the functions of the Washoe Tribal government and of the structure and functions of federal government bureaucracy.
· Knowledge of modern principles, practices and theories of public administration, personnel administration, and financial management.
· Knowledge and understanding of the principles of supervision, organization and administration.
· Ability to learn tribal government operations, organization and functions, and the relationships with other levels and forms of government.
· Ability to write clear and concise reports, memoranda, directives and letters.
· Ability to develop comprehensive plans for general instruction.
· Ability to accomplish assigned administrative tasks with a minimum of supervision and with only general direction.
· Ability to establish and maintain satisfactory working relationships with tribal employees.
· Ability to express ideas effectively, orally and in writing.
· Ability to plan and supervise the work of others as required.
· Ability to communicate effectively in the English language both verbally and in writing.
· Ability to establish and maintain professional relationships with individuals of varying social and cultural backgrounds and with co-workers at all levels.
· Ability to represent the organization in a professional manner, building respect and confidence.
· Ability to maintain confidentiality.
· Ability to handle multiple tasks and meet deadlines.
· Ability to carry out instructions furnished in verbal or written format.
· Ability to work independently with minimal supervision.
· Skill in operating business computers and office machines, including in a Windows environment, specifically Word, Excel, Access, and presentation software (such as PowerPoint).
Physical Demands:
While performing the duties of this job, the employee regularly is required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee frequently is required to walk. The employee occasionally is required to stand; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds.
Work Environment:
Work is generally performed in an office setting with a moderate noise level.
The Washoe Tribe of Nevada & California requires a background check of each new hire for employment purposes. Therefore, all conditionally offered positions will be subject to the following:
- Negative alcohol and drug screen
- Meet requirements of Public Law 101-630
- Obtain or possess a valid driver’s license for either the state of Nevada or California within 30 days
- Must be insurable under the Washoe Tribe’s driving policy