Logistics Assistant en Rail Modal Group LLC

Description

Job Overview: The Logistics Assistant will play a vital role in supporting daily operations across Logistics and Non-Vessel Operating Common Carrier (NVOCC) Departments. This position will closely work with Logistics Managers, Client Success Specialist, and Supply Chain Coordinators to ensure smooth administrative processes that support the movement of the goods and services. This position requires strong organizational skills, attention to detail, and the ability to manage multiple tasks in a fast-paced environment. The responsibilities will include handling documentation, maintaining records, reconciling trains, submitting invoices, and communicating with internal and external stakeholders.

Key Job Duties:

• Prepare and edit correspondence, reports, and presentations
• Maintain organized filing systems (both digital and physical) for logistics documentation
• Review and reconcile shipping documents such as invoices
• Perform rail billing, train billing, and invoicing
• Manage GrainTrac settlements and ticket corrections
• Complete packing lists and NVOCC rate filing
• Enter and verify data in spreadsheets and logistics software
• Generate reports for performance tracking and operational analysis
• Support audits and compliance checks by maintaining accurate records
• Assist in planning and executing logistics projects as needed
• Ensure professional and courteous interactions with all stakeholders
• Track fumigation logs and 921-2 requests
• Assist other departments as necessary or assigned by leadership

Requirements

• Bachelor’s Degree in Logistics, Business, or equivalent degree preferred
• Highschool diploma or equivalent required
• 1 year in administrative or logistics support roles preferred
• Proficiency in Microsoft Office (Excel, Word, PowerPoint), logistics software, and inventory management systems required
• Strong communication skills
• Ability to work well in a fast paced environment
• Outstanding organizational and teamwork skills