Health Info Specialist I, JHI (FT Days) en Allied Services

GENERAL SUMMARY:

Reporting to the Assistant Vice President and the Assistant Director of Health Information, the Health Information Specialist I is responsible for the day-to-day Health Information Department operations and performs all duties as stated below.

EDUCATION:

High school diploma or equivalent required.

WORK EXPERIENCE:

Minimum of one (1) year of experience in hospital health information department or similar medical office setting with additional experience in quality analysis, scanning equipment or similar position preferred.

Prepares all documents by removing staples, paper clips, sticky notes and rubber bands.  Groups all like documents together in chronological order by date.  Checks each patient record for poor originals and stamps with “poor original” stamp.  Copies all damaged documents so that they can go through the scanning process without difficulty.  Securely attaches all rhythm strips and other small documents to 8 1/2 X 11 paper for scanning; trims any jagged corners with scissors and tapes any obvious tears to prevent scanner from jamming.  Prepares batch by placing a completed batch cover sheet on each batch and placing rubber band around batch.  Retrieves loose reports from the loose reports inbox daily.  Places all batches in appropriate area for scanning daily. Filing, assembly, and stamping of paper charts. 

Checks daily discharge log to ensure receipt of all records and follows up on records not received.  Ensures that all patient records are received within two (2) days of discharge, reporting to Assistant Director when unable to obtain a patient record. 

Retrieves records from scanning/uploading shelf and performs scanning/uploading process according to procedure.  Places the batch ID number on the batch cover sheet.  Maintains appropriate set up for scanner to ensure optimal image results.  Verifies that each batch has been prepped appropriately. Identifies pages that did not scan well and rescans those pages.  Scans/uploads appropriate documents into appropriate EMR system.

Reviews images scanned, identifies documents that are of poor quality, re-scans those of poor quality or places in loose bin to be re-scanned.  Ensures that all scanned documents are positioned correctly, flow to correct FIN and document type.  Indexes documents to correct account number and document type.  Verifies that barcoded documents are correctly indexed.  Identifies when it is appropriate to split and merge documents.  Correctly inserts pages/documents.  Correctly appends pages/documents. Places original inpatient medical records on a shelf by date scanned/uploaded, and outpatient rehab and loose medical records by date scanned in a box in the closed file room. Hospice medical records are returned to the Inpatient Hospice Unit.  

In the absence of the HIM Specialist II, runs report from HIM PhysDefiAnalysis Program of physician deficiencies/delinquencies. Mails delinquent/deficient letters. Places phone calls to physicians daily regarding verbal order signatures. 

Meets a quality standard of 95% with prepping, scanning and uploading. 

Performs clerical duties such as answering phones, photocopying, faxing, data entry and processing daily mail. 

Complies with HIPAA requirements regarding patient confidentiality. Performs special projects as needed per the Assistant Vice President Health Information and Assistant Director of Health Information.  Participates in department meetings, in-services, continuing education seminars and lectures as requested.  Other related duties as assigned.