Program Assistant I - Youth and Wellbeing en Research & Professional Development Center

The Napa County Office of Education (NCOE) is a public agency that provides academic services and enrichment opportunities for students, teachers and the community, as well as critical business services for school districts. NCOE partners with the five public school districts in Napa County on a variety of programs and issues. NCOE also operates numerous federal and state grants including a robust AmeriCorps program and state-wide projects supporting Special Education students.  NCOE's Early Childhood Services program is a leader in inclusive classroom structures.

Primary responsibilities: Program Support • Support program events, trainings, and meetings by assisting with logistics, scheduling, and documentation. • Contribute to a collaborative team culture that reflects program values and organizational priorities. • Assist with recruitment processes, including posting opportunities, maintaining applicant records, scheduling interviews, and supporting onboarding of selected candidates. • Draft and distribute outreach materials (e.g., flyers, newsletters, social media posts) to support recruitment and program visibility. Administrative Support • Manage scheduling, meeting logistics, and calendar coordination for program activities. • Provide clerical and administrative support, including preparation of forms, correspondence, and program materials. • Maintain accurate program files, records, and documentation. • Support procurement processes, including supplies, equipment, and services. Reporting & Technical Assistance • Support data collection, reporting processes, and follow-up with programs for information. • Track and report findings during system development and improvement processes. • Prepare clear instructional materials to support staff in using new systems. • Set up and monitor timekeeping and record-keeping systems. • Conduct regular communications with applicants, members, and on-site supervisors.

GENERAL INFORMATION: The Program Assistant provides administrative, programmatic, technical, and communications support to ensure the effective planning, coordination, and delivery of program activities. This role is essential to the successful implementation of grant-funded projects by supporting operations, maintaining accurate systems, and fostering positive working relationships with staff, partners, and stakeholders. The Program Assistant works directly under the supervision of the Program Director. Qualifications: Required • Minimum of one (1) year of experience in an administrative capacity or related program experience. • Ability to independently plan, organize, and coordinate multiple projects with concurrent deadlines. • Strong attention to detail, accuracy, and organizational skills. Preferred • Experience supporting community and student programs, particularly in National Service, afterschool, prevention, volunteerism, or health and wellness. • Experience developing and posting social media content. • Familiarity with the goals, policies, and standards of grant-funded programs.

Knowledge, Skills & Abilities: • Proficiency in Microsoft Word, Excel, PowerPoint, Google Suite, and database systems. • Experience with developing and posting content for social media platforms. • Familiarity with recruitment, outreach, and volunteer or member engagement strategies. • Strong written and verbal communication skills, with the ability to present program information clearly and effectively. • Skilled in creating outreach and communication materials such as newsletters, flyers, and social media posts. • Strong time management and organizational skills with the ability to manage multiple projects and meet deadlines. • Ability to independently plan, organize, and prioritize tasks. • Ability to work effectively across multiple teams, including project staff, consultants, organizational staff, and funders. • High attention to detail and accuracy in all tasks. • Demonstrated professionalism and ability to work inclusively with diverse individuals and groups. • Collaborative and team-oriented approach to work. • Flexibility to work occasional evenings or weekends to support program events. DEADLINE: Until filled Napa County Office of Education is an Equal Opportunity Employer. State and federal law and Napa County Office of Education policy prohibit discrimination or sexual harassment toward students or staff during any educational activity. Napa County Office of Education does not discriminate on the basis of race, color, national origin, religion, gender, marital or parental status, sexual orientation, age, or handicap in its educational programs, activities, or the employment practices as required by Title VI of the Civil Rights Act, Title IX of the Educational Amendments, the Age Discrimination Act, Section 504 of the Rehabilitation Act, and the Vocational; Educational Act. For information concerning the complaint procedure, call (707) 253-6824.