Administration - Purchasing en Metrolina Greenhouses

Position Summary 

The Purchasing Administrator is responsible for help with the purchasing of materials necessary for a company. This role encompasses the entire procurement cycle. The Purchasing Admin works routinely with management, with other departments, and as part of a team. The understanding of the importance of meeting deadlines is vital. Effective communication, working in a fast pace environment during peak season, and working with a positive attitude is essential. 

Key Responsibilities

• Administers confirmations for proofs and orders 
• Enters purchase orders, creates items in the system
• Various levels of data entry within Excel and working with PowerPoint
• Work with warehouses staff to help with deliveries, purchase orders to identify discrepancies
• Coordinates with Logistics Department on pickups/deliveries, transfer sheets
• Resolve invoice discrepancies with Accounts Payable 
• Responsible for various inventory reports 
• Responsible for identifying and communicating changes from Demand Planning to the relevant team members, understanding how and whom changes will impact 
• Other duties as assigned 

Minimum Qualifications

• High School Diploma / GED Equivalent
• Excel Experience
• Office Etiquette Knowledge
• Strong organizational skills and detail oriented
• Confident in adjusting/restructuring priorities when needed 
• Ability to serve as a contributing member in cross-functional teams
• Excellent communication skills, and ability to communicate across different levels and teams throughout the organization 
• Ability to flex hours/schedule during peak seasons as business needs arise

Preferred Qualifications 

• Strong strategic, problem-solving, and analytical abilities
• Capability to thrive in a team environment as well as independently
• 1-2 years’ experience in purchasing, logistics, and/or supply chain 
• Strong Excel skills:  v-lookups, pivots, and formulas 
• Horticulture/Plant knowledge background a plus, but not required

Job Setting & Physical Demands

Employees in this position work primarily indoors but may be required to ambulate between locations within a large outdoor environment. The role is largely sedentary, however some administrative duties such as filing are quired. This would require the ability to lift files, open cabinets, bend or stand as necessary. To perform the job successfully the candidate must be able to use a computer and other standard office equipment such as phones, copiers, fax machines, etc. Fluency in the English language and the ability to see, speak, hear, read, and write are required. The ability to travel by all means of transportation and to work any hours/days of the week necessary to meet business needs is required. 

Disclaimer

This job description indicates in general the nature and levels of work, knowledge, skills, abilities, and other essential functions (as covered under the Americans with Disabilities Act) expected of people assigned to this position.  It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent.  All employees may be required to perform activities outside of their normal job responsibilities from time to time as needed.

EOE - All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, age, disability, or veteran status.