Accounting Technician en City of Morgan Hill, CA

About the Department

CITY OF MORGAN HILL
ACCOUNTING TECHNICIAN
$7,757.19 - $9,900.45 Monthly
$93,086.28 - $118,805.40 Annually

Choose Morgan Hill: The City of Morgan Hill is the best community for people to live, work, visit, and operate their businesses.

THE COMMUNITY:
Located in the southern part of Silicon Valley, Morgan Hill's thoughtful planning has made it one of the most desirable communities in Santa Clara County.  With a growing population of approximately 44,000, Morgan Hill provides the ideal balance between jobs, housing, recreation, and open space.  The City has optimum housing options, abundant shopping, regionally recognized wineries, and an historic Downtown with award-winning restaurants, and charming boutiques.
 
Morgan Hill is a family oriented, vibrant, and progressive community where residents and visitors enjoy a wide range of outdoor and indoor activities.  The City is known for its regional, world-class recreational facilities that attract over 1.3 million visitors annually.  The community enjoys public art, many local street fairs, summer music festivals, and holiday parades.  Downtown Morgan Hill has become a destination for popular events, including the Mushroom Mardi Gras, Fourth of July parade and fireworks, Taste of Morgan Hill, and the Friday Night Music Series.  With an average temperature of 70 degrees, Morgan Hill offers abundant year-round recreational activities including cycling, golfing, swimming, and boating.  Nestled next to Henry Coe State Park, Morgan Hill provides easy access to over 79,000 acres for camping, backpacking, fishing, hiking, mountain biking, and horseback riding.
 
Just 15 miles inland from the Pacific Coast, Morgan Hill is surrounded by the Santa Cruz Mountains to the west and the Diablo Range to the east.  Morgan Hill is just minutes away from the big city amenities of San Jose, and a short one-hour drive to the redwood forests and beaches of Santa Cruz and the spectacular Monterey Peninsula. Caltrain runs weekdays through Morgan Hill and connects commuters both to San Jose's light rail systems and to BART throughout the Bay Area.

THE POSITION:
Under the general supervision of the Director of Finance or designee, performs technical and highly detailed work in support of city-wide accounting and payroll functions.

This is a journey level confidential position, requiring well-developed accounting technical skills, accuracy of work product, and knowledge of the payroll and insurance specialty areas.  These technical experiences are the required characteristics that distinguish this class from the other accounting office support classes. In addition, this classification is required to perform work of a confidential nature, including research, analysis, and accurate preparation of reports in support of the labor relations functions.

Application and Selection Process: 
If you are interested in this exciting opportunity, please apply on-line at www.morganhill.ca.gov and submit the following items:

• A completed City of Morgan Hill employment application
• Responses to the supplemental questions
• Cover letter 
• Resume
• Copy of Certificates (if applicable)

Please note, only completed application packets will be reviewed. Applications packets must be submitted by Monday, September 15, 2025 at 5:00 p.m. 
 
Tentative Schedule 
 Oral Board - Tentatively scheduled for the week of September 29, 2025. 

Please note that schedule is subject to change if needed. Candidates for this position may be required to complete a practical exam. 

Position Duties

The following duties are performed personally, in cooperation with the Director of Finance, and/or in coordination with other City staff.. Additional duties may be assigned.

1. Maintains City payroll records.
2. Inputs payroll data from employee time records.
3. Proofs payroll journals and processing reports.
4. Prints payroll register and prepares check/direct deposits.
5. Prepares retirement system report of payroll deductions and contributions.
6. Prepares payroll tax returns and W-2 forms
7. Prepares benefit reports and payments to vendors.
8. Maintains employee leave records.
9. Reconciles statements.
10. Researches payroll issues
11. Designs accounting related forms and transmittals
12. Prepares information for use by City Management during employee bargaining unit negotiations.
13. Provides employee pay and benefit data for preparation of annual budget.
14. Ensures compliance with Memorandum of Understanding, resolutions, state, and federal regulations.
15. May provide training and assistance to other accounting support staff.
16. May review requisitions and issue approved purchase orders.
17. Serves as the primary General Ledger accounting system administrator, and back up ERP system administrator.
18. Serves as a timekeeper during disaster response incidents.
19. Administers the City's credit card program (Purchasing Card).
20. Reconciles City's petty cash and prepares periodic change requests.
21. Prepares and uploads banking positive pay files, wires, ACH and EFTs.
22. Assists auditors for purpose of providing supporting documentation and/or information on internal process that is required for audit.
23. Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the division.

Minimum Qualifications

QUALIFICATIONS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Requirements listed below are representative of the knowledge, skill, and/or ability required.

Education & Experience:

1. Equivalent to graduation from high school. Some college level accounting or bookkeeping coursework is desired.
2. Three years of increasingly responsible experience in the preparation and maintenance of accounting, payroll or financial records.

Knowledge of:

1. Bookkeeping and general and governmental accounting principles and procedures.
2. Record keeping requirements and rules and regulations related to the employee payroll process.
3. Personnel and payroll reporting requirements of various state and federal agencies and insurance and financial firms.
4. Standard office practices and procedures, including filing and the operation of standard office equipment.
5. Basic business data processing principles as applied to financial record keeping.

Skill in:

1. Interpreting and applying complex policies and procedures to bookkeeping and financial record keeping activities.
2. Compiling and reconciling numerical and statistical data.
3. Processing varied payroll, receivables, payables, and other accounting and financial data efficiently and effectively.
4. Use of common office software including Microsoft Office and applicable specialized finance software applications. Establishing and maintaining appropriate control records and files.
5. Maintaining, interpreting, verifying and reconciling accounting records and reports.
6. Making accurate and rapid mathematic calculations.
7. Inputting and retrieving data accurately using a computer and typing with sufficient speed and accuracy to complete forms and prepare correspondence.
8. Providing outstanding customer satisfaction (internally and externally).

Ability to:

1. Use initiative and sound independent judgment within established guidelines.  
2. Develop and maintain effective working relationships with those contacted in the course of the work.  
3. Prioritize work; coordinate several activities, and follow-up as required.

Other Qualifications

PHYSICAL DEMANDS:  Physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

1. While performing the duties of this job, the employee is regularly required to talk or hear. Employee frequently is required to sit, stand, walk, use hands and fingers to handle or feel objects, tools, or controls; reach with hands and arms; climb or balance; stoop, kneel, or crouch.
2. Employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, and depth perception, the ability to adjust focus. 

WORK ENVIRONMENT:  Work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
 

1. The work environment is generally indoors in a temperature-controlled office.
2. Noise level in the work environment is usually moderate.

CORE VALUES COMMON TO ALL POSITIONS:

• Developing and maintaining a thorough working knowledge of all department and applicable City policies and procedures in order to help facilitate compliance with such policies and procedures by all employees.
• Demonstrating by personal example the service excellence and integrity expected from all employees by representing the City in a professional manner within our organization, to the general public, and with other agencies.
• Developing respectful and cooperative relationships with co-workers, including a willingness to assist newer employees.
• Conferring regularly with and keeping the immediate supervisor informed of all important matters pertaining to those functions and job responsibilities for which accountable.
• Working collaboratively within the organization and community to advance the values of teamwork, innovation, customer service, professional development, and meeting challenges.

 

• Enhancing Public Safety
• Protecting the Environment
• Maintaining Fiscal Responsibility
• Supporting Our Youth, Seniors, and Entire Community
• Fostering a Positive Organizational Culture
• Preserving and Cultivating Public Trust
• Preserving Our Cultural Heritage
• Enhancing Diversity and Inclusiveness

The information contained within this announcement may be modified or revoked without notice and does not constitute either an expressed or implied contract.

The City of Morgan Hill is an Equal Opportunity and does not discriminate against qualified employees or applicants because of race, color, religion, medical, physical or mental disability, or any other basis protected by law. Qualified individuals with a disability will receive reasonable accommodation, as required by the California Family Rights Act (CFRA), and federal laws including the Americans with Disabilities Act and Section 504, during any phase of the selection process, providing such request is made to Human Resources at least five working days in advance. Medical disability verification may be required prior to accommodation. Under federal law, all job applicants must prove authorization to work in the United States at the time of job offer

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