Grants and Financial Coordinator en Brown University

Job Description:

The Grants and Financial Coordinator provides administrative pre- and post-award and financial services to the Department Manager, Chair, Graduate Students, Postdocs, Research Track Faculty, and Tenure Track Faculty who are Principal Investigators (PIs). Assists in the preparation and review of all grant proposals for all department submissions using the Huron grant management system and sponsor submission portals. Coordinates the submission of new and continuing grant proposals. Coordinates sponsored research funding by reviewing awards, ensuring compliance with award terms and conditions, providing guidance regarding sponsored project issues, budget management, expenditure review, financial reporting, and participation in training.

The position monitors grant-related finances and reconciles accounts in accordance with federal and nonfederal guidelines for the PIs. Effectively communicates award and financial policies to students, faculty, and staff.  Uses Workday Financials to assist Department in administering/approving payroll costing, salary reallocations, effort certifications, summer salary, cost shares, cost transfers, journal entries, financial reporting, subcontract requisitions, and expense approvals in the role of cost center manager. 

This position handles confidential information and is expected to maintain and secure privacy.  The position is hybrid/remote-eligible.

Major Responsibility:   

• Coordination of Pre-Award activity.  Provides pre-award grant support to Graduate Students, Postdoctoral personnel, Staff, and Research/Tenure-track Faculty who are PIs.    

• Provides post-award sponsored research management, advice, and assistance for Graduate Students, Postdocs, Research and Tenure-Track Faculty, who are PIs, as well as oversees spending on all grant accounts.

• Provides Workday financial support with financial reporting, summer salary, effort certification, and payroll costing.   

Education and Experience:  

• Bachelor’s degree or equivalent combination of education/experience.   A degree in Accounting, Finance, Public Health, Biology, Health Science, Science, Engineering, or Math is preferred.

• Strong organizational, administrative, and time management skills.

• Proficiency in Microsoft Office Programs (Word, Excel, PowerPoint), Web-based programs and tools, Gmail and related Google applications, FileMaker, Adobe Acrobat Pro

• Excellent math skills.

• Flexible, service-oriented and resourceful.

• Effective oral and written communication skills are used to elicit and communicate information, analyze data, and prepare /present clear, informative, and concise materials.

• File management skills.

• Willingness and interest to continue learning.

• Ability to work under pressure in a deadline-oriented environment.

All offers of employment are contingent upon a criminal background check and education verification satisfactory to Brown University.

Why Brown?

Brown University is a leading research university, distinguished for its student-centered learning and deep sense of purpose. Our students, faculty, and staff are driven by the idea that their work will impact the world.

Brown University offers a flexible work/life balance, including summer hours, winter break, and a comprehensive Benefits package. This package includes time off, annual paid holidays, health, dental, vision, tuition assistance, retirement, wellness, and employee discounts. 

Benefits of Working at Brown:

Information on the Benefits of Working at Brown can be found here.

Recruiting Start Date:

2025-08-15

Job Posting Title:

Grants and Financial Coordinator

Department:

Office of the Dean of the Faculty

Grade:

Grade 8

Worker Type:

Employee

Worker Sub-Type:

Regular

Time Type:

Full time

Scheduled Weekly Hours:

37.5

Position Work Location:

Remote Eligible

 

Statement on Equity, Diversity and Inclusion:

All positions require demonstrated ability to work collaboratively with faculty, staff, students, and other Brown and community stakeholders with diverse perspectives and demonstrated ability to contribute to an inclusive environment.

Submission Guidelines:

Please note that in order to be considered an applicant for any staff position at Brown University you must submit an application form for each position for which you believe you are qualified. Applications are not kept on file for future positions. Please include a cover letter and resume with each position application.

Still Have Questions?

If you have any questions you may contact [email protected].

EEO Statement:

Brown University is an E-Verify Employer.

As an EEO employer, Brown University provides equal opportunity and prohibits discrimination, harassment and retaliation based upon a person’s race, color, religion, sex, age, national or ethnic origin, disability, veteran status, sexual orientation, gender identity, gender expression, or any other characteristic protected under applicable law.

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