Senior Office Assistant en County of Nevada, CA

About the Department

Do you love animals and want to make a difference? Nevada County is seeking a Senior Office Assistant to support the Nevada County Animal Shelter! This position will maintain records, do reporting, supply ordering, front desk coordination, intake, working with volunteers, and adoptions and foster care finalization. Candidates should have experience working with animals in a shelter, veterinary office, or similar experience. 

• Receives and screens visitors and telephone calls, providing information and resolving complaints which may require the use of judgment and interpretation of policies, procedures, regulations, systems and precedents relating to responsibilities assigned
• Types complex and confidential correspondence, reports, forms and specialized documents, proofreads and checks typed and other materials for accuracy, completeness, and compliance with departmental policies and regulations; composes routine and complex correspondence
• Processes forms or applications following policies and procedures requiring comprehensive knowledge of the shelters functions
• Researches and assembles moderately complex information from a variety of sources for the preparation of reports and forms; enters and retrieves data from an online computer system, including generating, reviewing and correcting reports from established menus and advising others on system processes
• May organize, coordinate, direct and review the work of an associated office support staff; may instruct staff in work procedures, assist in selecting, prioritizing, and evaluating the work of assigned staff, and monitor task completion to ensure timely coordination and completion of assigned work
• Establishes, organizes and maintains various departmental administrative, reference, and follow-up files; purges files as needed
• Makes arithmetical or routine statistical computations; collects fees, and issues receipts
• Performs general clerical activities such as sorting and routing mail, ordering and maintaining office supplies, filing, arranging for the repair of equipment, transmitting information, and keeping reference materials up-to-date
• May process payroll, accounts payable, reimbursement requests and other financial duties as required

The Senior Office Assistant is an integral part of Animal Shelter team whose mission is to be a healthy, effective high performing organization committed to serve and support our county and community.  To review the entire job specification, click here.

This position is full-time and fully-benefited. Our staff members enjoy an extensive benefit package including, but not limited to CalPERS retirement, medical insurance, dental insurance, vision insurance, life insurance, flexible spending account, deferred compensation plan including 401(a), 457(b) and Roth options. We also offer flexible schedules and a telework option, depending on program needs.

Why Nevada County? Because here your contribution, your worth, and your ideas, all have a place. We thrive on transparent and ongoing communication through employee newsletters, social media and hosted sites. We strive to be the best version of ourselves through continuous improvement. We learn and grow as a team! Great discoveries happen when people from a diverse set of backgrounds come together. Best of all, you make a difference in the lives of our community every day. Bring your whole self to our place. 

We are an equal opportunity employer and value diversity. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided with reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.