COUNTY CLERK SPECIALIST en Muskegon County

About the Department

A County Clerk Specialist will perform a wide variety of unique, highly responsible, complex, and confidential clerical support activities, as well as some administrative functions.  A County Clerk Specialist, under the general supervision of the County Clerk and the Chief Deputy County Clerk, performs specialized duties that are well defined by the State for issuing birth certificates, death certificates, DBAs, CPLs, etc., and processing court files.   Employees in this class must be deputized and bonded to make clerical actions legally effective, and will be required to take an “Oath of Office” to follow the Constitution of the United States and the Constitution of the State of Michigan in carrying out their duties. An employee in this class is expected to exercise good judgment, utilize knowledge obtained on the job, refer only difficult matters to supervisory personnel for direction and guidance, and perform other related duties as assigned.

Position Duties

Possess an Associate’s Degree in a business program or a closely related field from an accredited university, college, or business school; AND Have a minimum of one (1) year of recent, full-time clerical or secretarial experience; OR
Be a high school graduate or have successfully completed the General Educational Development Test (GED); AND have a minimum of three (3) years of recent, full-time, increasingly responsible office customer service experience; OR Have prior successful working experience in the clerks’ office or circuit court records office.

Minimum Qualifications

PHYSICAL ACTIVITIES

An employee in this class performs generally sedentary work activities requiring the occasional lifting of objects weighing thirty-five (35) pounds or less.

ENVIRONMENTAL CONDITIONS

An employee in this class generally works in a variety of office settings.

Other Qualifications

EVALUATION CONTENT

The selected candidate must take a post-offer medical examination (including back screen and complete physical) and drug screening test given by a County appointed physician before the first day of employment.  An offer of employment is contingent upon the results of the medical examination and drug screening test.  Applicants for County employment may be subject to a post-offer criminal background check, depending on the nature and assignment of the position. When such check is conducted, an offer of employment is contingent upon the results of the criminal background check.  Appointees must satisfactorily complete a probationary period before the appointment will be considered permanent.

APPLICANT REVIEW PROCEDURE

Any applicant is entitled to a review of any determination or action taken by the County regarding the applicant’s employment application.  Inquiries should be directed to the County Human Resources Department.

PURPOSE

The purpose of this recruitment is to establish an eligible list from which to fill present and future vacancies in this classification in the County system.  For each opening, the Department Head has her/his choice of the candidates who meet the required minimum entrance qualifications.  This list remains in effect for three months unless exhausted or extended.

The job description can be found online at: https://bit.ly/3LOd4G8

MUSKEGON COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER

MUSKEGON COUNTY HAS ADOPTED A VETERANS PREFERENCE POLICY THAT