Administrative Analyst en City of Norfolk, VA

About the Department

Norfolk, Virginia is America's most authentic and urban waterfront city. Home to the world's largest naval station and the business, arts, and cultural center of Coastal Virginia, Norfolk has been rated a top place to live, work, play, and raise a family by numerous publications. Working for the City of Norfolk is an opportunity to make a real difference in the lives of others. With our commitment to competitive pay and a strong retirement package, you can do good for your community and do well for yourself. Join a caring workplace that proudly celebrates uniqueness, authenticity, and a shared commitment to improving the lives of our residents.

Fleet Management is a division within the Department of General Services and is responsible for the acquisition, disposal, maintenance, and servicing of over 2,000 city vehicles and equipment. The Fleet Management Division (FMD) also manages various fleet programs such as fuel management, motor-pool services, and contract administration. The city currently averages 1,466 active rolling stock units and 560 active equipment units. These units are utilized to provide a variety of services to city residents ranging from public safety to utility and refuse needs. The ability of city departments to provide services effectively and efficiently is often dependent on a safe and reliable fleet of vehicles and equipment.

The Department of General Services, Fleet Management Division is seeking an Administrative Analyst to plan, analyze, develop, and perform complex studies and research projects impacting departmental or citywide policy and strategic planning. This position provides advanced budget preparation and financial analysis to support long-term planning, problem-solving, and executive action for the division of Fleet Management.

Position Duties

• Analyzes and reviews long-range Fleet program requirements to ensure conformance with City policies, codes, and departmental goals and standards; performs duties assigned by departmental management to assist with strategic planning and employee development. 
• Conducts research on existing Fleet programs and benchmark analyses using applicable information resources; utilizes resulting data for policy revision and program review. 
• Contributes to the development of cost/benefit analyses by gathering data, developing spreadsheets, analyzing the results, and providing a recommendation to Fleet Manager. 
• Conducts market and demographic research and analyses by using the Internet and other information sources to collect and disseminate statistical data related to a specific request; maintains informational databases. 
• Assists Fleet Manager with business planning; assists with identifying departmental funding needs and making the appropriate allocations. 
• Coordinates program plans and activities with City departments, agencies, civic groups, citizens, and other stakeholders. 
• Utilizes Microsoft Excel to develop, manage, and analyze complex datasets, including formulas, pivot tables, and charts to support decision-making and reporting.
• Supports budget development and monitoring by preparing financial forecasts, tracking expenditures, and identifying cost-saving opportunities.

Minimum Qualifications

Work requires broad knowledge in a general professional or technical field. Knowledge is normally acquired through four years of college resulting in a Bachelor's degree or equivalent; depending on area of assignment, a Master's degree may be preferred.

Required:

• Two years of experience in policy development, strategic planning, or organizational development; or an equivalent combination of education and experience.

• One year of budget or accounting experience, or an equivalent combination of education and experience.
• Strong proficiency in Microsoft Excel, including the ability to create and manage spreadsheets, use formulas, and analyze financial data.
• Demonstrated experience in budget preparation, financial forecasting, and expenditure tracking.

Other Qualifications

Work Schedule: Mon-Fri, 8hr/day, 8am-4:30pm, 40hr/week