Utility Project Coordinator (Coordinator III) en City of Portland, OR

About the Department

Job Appointment: Full-Time
Work Schedule: Monday–Friday, 8 am-5 pm. An alternate schedule may be available.
Work Location: 1120 SW 5TH AVE, PORTLAND, OR 97204
Benefits: For an overview of the benefits for this position, you can visit our benefits tab.
Union Representation: Non-represented, no union affiliation

Application Material: Please click APPLY to submit your application via the City of Portland’s online portal. You will need to attach a resume and a cover letter.

This position will oversee (supervise) a small group of Coordinators dedicated to coordinating the relocation of utility infrastructure.   This position will build and maintain relationships with PBOT, Bureau of Environmental Services, and Portland Permitting & Development project managers, construction managers, engineers, inspectors, etc.  They will host meetings with Franchised Utility, Public Utility, other governmental agencies, etc. with the goal of efficiently relocating conflicting utility infrastructure within the scope and schedule of public projects.   This position will coordinate activities with the Utility Permitting program and Compliance Program and will be responsible for overseeing City Code and Administrative Rules to ensure they stay up to date with policy and procedures relevant to utility infrastructure relocations within the public right-of-way.

About the division/bureau:

The Utility Management and Compliance Division ensures safe and efficient mobility for all users of the public right-of-way by overseeing the restoration of PBOT assets, managing utility infrastructure, and enforcing compliance with permit conditions, city codes, and administrative rules.

• Host project coordination meetings with internal and partner bureau capital project managers, development review engineers, utility company and public utility representatives, utility/project inspector teams, etc. Determine and oversee the timeline of infrastructure relocations deemed to conflict with a public project.  Develop project-specific timelines and disseminate information to all impacted parties.
• Meet with government agencies, city bureaus, developers, and utility company representatives to ensure uniformity of policy, efficiency of requirements, and to maintain/build relationships.
• Oversee Transportation staff coordinating the relocation of utility infrastructure in conflict with public projects.  Ongoing personnel selection, performance evaluation, training, and corrective action as required.
• Analyze data collected and utilize collected information to inform policy changes and process updates. Visualize and report on project statuses.

An ideal candidate will have 4+ years of progressively more complicated Project Management experience, preferably within the public sector or utility industry.

• Excellent Communicator: You are a strong communicator to both technical and non-technical individuals, and proficient verbally and in writing
• Innovative: You have an aptitude for continuous improvement and can excel in change management. You’ve demonstrated the ability to remain flexible, agile, and calm in a high-paced environment that relies on quick and stable decision-making
• Problem Solver: You can identify problems early and value collaboration. You utilize active listening and effective communication, and facilitation skills in working with others to find resolutions
• Project Manager: You have knowledge of project management principles and can support, lead, and review various operational projects that support the Group Director’s and bureau initiatives. These projects may vary greatly in scope, but are centered on public improvements
• Authentic: Effective in a professional, diverse, multi-cultural environment. You treat customers, co-workers, and employees with respect and are accountable  
• Results Driven: This position is high-paced, dynamic, and requires a candidate who can take charge, bring focus, and finish tasks in a timely, accurate, and professional manner
• Dedicated: Have a passion for public service and hold a high level of pride in making sure that projects, tasks, and emergencies are effectively and efficiently completed
• Organized:  Able to work on a multitude of tasks and understand/respond to various situations in a fast-paced, dynamic work environment
• Relationship Builder:  An outgoing professional who values building trust, partnerships, and relationships to support an inclusive culture and accomplish objectives more effectively

• Be a certified Project Management Professional

Position Duties

Applicants must specifically address and demonstrate in their cover letter and resume how their education, training, and/or experience meet each of the following minimum qualifications:

1. Knowledge of public works and right-of-way management; transportation development, design, and engineering.
2. Knowledge of utility asset systems and permitting.
3. Knowledge of principles and standards of employee supervision, including training and performance evaluation.
4. Knowledge of relevant statutes, regulations, policies, and procedures.
5. Experience communicating and documenting technical information and requirements.
6. Experience coordinating design and construction activities to meet both project and industry timeline needs.
7. Ability to establish and maintain effective working relationships with management, staff, internal, and external stakeholders.

• A valid driver’s license and acceptable driving record

Minimum Qualifications

STEP 1: Apply online between August 25, 2025, and September 15, 2025

• Cover letter.
  • Details are key! The city uses a merit-based system, so your cover letter should be thorough and specifically address each qualification listed in the "To Qualify" section of the job announcement. Your cover letter can exceed one page to ensure you are able to provide detailed information for every qualification. Follow the instructions, as a subject matter expert will be evaluating your details to confirm that you meet the minimum requirements.
• Resume
• Answer to three (3) Supplemental Questions (click on the Questions tab to preview the questions)
• Optional Application Materials:
• If you would like to request Veteran's Preference, please submit your Veteran documents (ex, DD214-Member 4, VA Benefit Letter, etc.) by the closing date of the recruitment.
• Application Tips:
• Your cover letter can exceed one page but no more than three, to ensure you can provide detailed information for every qualification. A subject matter expert will evaluate your details to confirm that you meet the minimum requirements.
• Your résumé should support the details described in your cover letter.
• How We Determine Pay: The City of Portland is covered by the Oregon Equal Pay Act. Your salary is determined based on the experience listed in your resume that is directly related and equivalent to the position for which you are applying.  It is strongly encouraged to include any transferable experience (paid or unpaid, regardless of how recent) to ensure your offer is reflective of all your relevant experience.
• E-mailed and/or faxed applications will not be accepted.
• Do not attach any additional documents.
• Please note that all completed applications for this position must be submitted no later than on the closing date and time of this recruitment.
• You can use AI tools to assist with your job application, but please make sure to personalize your responses to supplemental questions. Avoid copying and pasting. We encourage the use of AI to generate ideas and then tailor them to reflect your own experiences and skills.
• All applications must be submitted via the City's online application process. 

• An evaluation of each applicant's training and paid and unpaid experience, as demonstrated in their resume and cover letter, is weighted 100%.
• Your resume and cover letter will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification.
• You have 14 days from the notice of the minimum qualification evaluation results to let us know if you would like to review and discuss your evaluation results. Please read the City of Portland Administrative Rule 3.01 for complete information.
• Additional evaluation may be required before the establishment of the eligible list and/or final selection.

• Candidates who meet the minimum qualifications will be placed on the equally ranked eligible list.

• The hiring bureau will review and select candidates to interview.
• Please note, that the selection process may take up to 90 days from the notification of being placed on the eligible list.

• A start date will be determined after all conditions of employment have been met.

Other Qualifications

Click here for additional information regarding the following:

• City of Portland Core Values
• Recruitment Process - Work Status
• Equal Employment Opportunity
• Veteran Preference
• ADA, Pregnancy, and Religious Accommodations