ACCOUNTANT I en City of West Covina
City of West Covina · West Covina, Estados Unidos De América · Onsite
- Junior
- Oficina en West Covina
About the Department
There is (1) vacancy in the Finance Department.
This recruitment is being conducted to fill (1) vacancy and will establish an eligibility list which may be used to fill future vacancies as they occur during the active status of the eligibility list.
Open until filled, Apply Immediately
JOB SUMMARY
Under general supervision, performs technical and professional accounting duties including financial reporting, budget, auditing, grants, fixed assets, long-term debt, investments, and general ledger in accordance with Generally Accepted Accounting Principles (GAAP), City/Agency codes and ordinances, and state and federal requirements. Participates in all of the accounting activities for the City and Successor Agency; analyzes and evaluates financial records; performs related duties as assigned.
Position Duties
ESSENTIAL FUNCTIONS
Duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class.
Accountants routinely perform analytical duties with responsibility for one or more of the following areas: General Ledger; Projects and Grants; Purchasing, Accounts Payable, and Accounts Receivable; Payroll Accounting; Debts, Investments and Real Estate; Budget; and Year End Processing, and Financial Reporting.
General Ledger
- Reviews financial transactions and prepares journal entries and adjustments to the general and subsidiary accounting ledgers; assists in closing the City's financial records at the end of the accounting period; prepares a variety of related reports.
- Prepares work papers, financial statements and various reports for audits by Federal, State and other outside agencies as well as for internal accounting; and performs comprehensive financial activity studies as assigned.
- Posts, balances and reconciles subsidiary accounts; prepares related journal entries, account reconciliations, related schedules, and reports.
- Performs bank account reconciliations, verifying accuracy of recorded transactions; prepares related worksheets and other schedules; prepares daily cash flow analysis.
- Perform general ledger period-end closing process.
- Performs duties related to the City's fixed assets program; maintains and updates asset records; tracks additions, deletions, and transfers to departments of fixed assets for all funds; calculates depreciation expense based on asset type.
- Assists in the preparation of reports to monitor grant revenues and expenditures, capital expenditure projects, and fixed assets.
- Analyze and reconcile projects identified and entitled from local agencies, and state or federal grants.
- Prepare supporting documentation for grant filling.
- Reconcile grant receivables and revenues.
- Prepare and coordinate a single audit or program audit.
- Understand recording of payables, expenses, and payments in Purchasing and Accounts Payable; review PO / invoices to determine proper recording.
- Understand the recording of receivables, revenues, and cash receipts in Accounts Receivable; record, review, and balance transactions in Receivables subledger.
- Prepare, review, balance, and report receivables and revenues.
- Act as a backup for Payroll Administrator.
- Understand recording of payroll transactions and adjustments in the payroll subledger and general ledger.
- Prepare, review, analyze, and reconcile payroll-related accounts to the general ledger.
- Perform and review all payroll journal entries such as payroll costing, vacation and sick accruals, and payroll cash fund transfers.
- Perform reconciliations of various reports and accounts.
- Prepare annual State Controllers Report for payroll and other reporting for internal/external use.
- Identify and assist with testing of payroll automation opportunities and any payroll system updates.
- Record new debt; maintain, reconcile, balance and analyze debt accounts; reconcile and maintain capital expenditures and construction fund availability.
- Maintain, reconcile, balance and analyze bank accounts, cash ledgers, treasury ledgers and investment ledgers.
- Reviews bank activity daily and delivers related reports of liquidity to supervisors.
- Prepare and record the fair market value of investments.
- Calculate and record investment interest accrual and investment receipts.
- Record, maintain, reconcile, balance and analyze real estate transactions, prepare reports and calculate rate of return.
- Maintain, reconcile, balance, and analyze revenues and expenses.
- Generate various reports for internal customers and outside agencies.
- Assist in preparing annual budget.
- Provides advice and technical assistance regarding the budget; participates in internal department reviews on proposed budgets and identifies possible alternatives; generates budget worksheets.
- Consolidates department budgets into City-wide budget document.
- Periodically monitors the budget by reviewing reports and accounting records to determine if allocated funds have been spent as specified; makes appropriate recommendations if deviations appear between approved budget and actual performance.
- Assist with year-end processing of relevant accounting functions including preparing lead and audit schedules for the annual external audit.
- Assist with annual depreciation of fixed assets.
- Assist in preparation of ACFR's introductory section, notes to the basic financial statements, basic financial statements, and statistical section.
- Prepare, with appropriate oversight, various annul reports for end of year filing.
- Assists in documenting and implementing new accounting policies and procedures.
- Assists in monitoring budgets for various City departments and projects; determines if funds are available and expenditures are properly classified; researches and analyzes transactions to resolve budget problems; assists in annual budget preparation.
- Assists department personnel with proper expenditure coding, document preparation and other accounting related activities.
- Interact with co-workers at all levels in the organization in a collaborative and customer service-oriented manner.
- Identify issues, find solutions, and make recommendations for improvement.
- Work closely with various departments to solve issues and provide recommendations.
- Formulate, establish and maintain processes and procedures to improve internal controls.
- Reviews bank activity daily and delivers related reports of liquidity to supervisors.
- Serve as back to other Accountants, Sr. Accountant, and Accounting Technicians.
- Perform special projects and assignments.
- Maintain prompt and regular attendance.
- Performs all related duties and responsibilities as assigned.
Minimum Qualifications
TYPICAL QUALIFICATIONS
This is an entry level position. Any combination of education and experience that has provided the knowledge, skills, and abilities necessary for an Accountant. A typical way of obtaining the required qualifications is to possess the equivalent of:
Knowledge of:
1. Principles and practices of municipal administration, governmental accounting, auditing,
budgeting, purchasing, payroll, cashiering, investments, accounts receivable, accounts
payable, business license; computer applications in administrative functions.
2. Pertinent Federal, State and local laws, codes and regulations pertaining to public finance
and accounting.
3. Principles of research, statistical analysis and report preparation.
4. General office procedures; operation and care of general purpose computer equipment.
5. City finance policies and procedures.
6. Principles and practices of supervision, training and performance evaluation.
7. Economic/business cycles.
8. Knowledge of Microsoft Excel (including pivot tables), Word and PowerPoint.
1. Plan, organize, manage and coordinate assigned work.
2. Analyze and make sound recommendations on accounting and financial issues, data and
operations.
3. Understand federal, state and local policy, law, regulations and court decisions regulating
the City's financial accounting, reporting and record keeping.
4. Understand and implement sound financial and accounting procedures and controls.
5. Communicate clearly and effectively, orally and in writing.
6. Define issues, analyze problems, evaluate alternatives.
7. Prepare clear, concise and comprehensive correspondence, reports, studies and other
written materials.
8. Exercise sound, independent judgment within general policy guidelines.
9. Exercise tact and diplomacy in dealing with sensitive and complex issues and situations.
10. Establish and maintain effective working relationships with staff, representatives of other
agencies, the public and others encountered in the course of work.
MINIMUM QUALIFICATIONS
Education, Training, and Experience
A bachelor’s degree from an accredited college or university with a major in Accounting or related
field is required.
One (1) year of increasingly responsible experience in accounting or a related field.
Municipal experience desirable.
PHYSICAL REQUIREMENTS
This position requires extensive and repetitive physical activity involving the arms, wrists, and hands, including writing and using a keyboard. It also requires physical abilities associated with the ability to read, write and communicate in a work environment requiring no extraordinary physical strength or other special physical qualifications.
Other Qualifications
SUPPLEMENTAL INFORMATION
The City of West Covina is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the City will provide reasonable accommodation to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.
