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Project Administrator, Architecture en Ware Malcomb

Ware Malcomb · Phoenix, Estados Unidos De América · Hybrid

Microsoft Office

Microsoft Excel

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Are you ready to join a growth-oriented team where creativity meets innovation? At Ware Malcomb, we are a dynamic and forward-thinking design firm committed to pushing the boundaries. Our team-oriented, collaborative approach ensures that every project is a blend of visionary design, seamless project delivery, and we are actively engaged with both the community and the industry. Discover our vibrant culture to get an inside look into life at Ware Malcomb and the programs we offer. https://waremalcomb.com/life-at-ware-malcomb/

The Project Administrator is responsible for supporting the daily functions of Project Teams by providing project management administrative/accounting assistance. The Project Administrator will work closely with Project Managers and Operations managers to provide project related administrative tasks from project award to completion.


Your Role
  • Assist Project Managers with project accounting tasks
  • Processing and data entry in Deltek Vision/Vantagepoint accounting software
  • Assist with billing, opening new projects and creating budget reports
  • Processing consultant invoices in the EleVia software
  • Email and phone communication with consultants regarding billing and revisions needed
  • Act as a liaison for the project team with the Accounting team
  • Additional duties and miscellaneous projects
  • Coordinate with project team to initiate plan check process and obtain submittal requirements
  • Prepare city submittal forms, setup appointments with city officials
  • Assist with stamping or sealing drawings for the state or city
  • Preparing meeting minutes, punch lists, submittal log, etc.
  • Coordinate job site visits with client, building manager


    • Qualifications
  • 1-2 years minimum experience working in architectural, interior design or related fields.
  • Must have experience with Microsoft Office applications; experience with Deltek Vision/Vantagepoint software a plus.
  • Excellent communication skills, written and verbal, are essential.
  • Ability to handle multiple tasks at one time
  • Detail-oriented individual who emphasizes accuracy is essential
  • Well-organized and thorough are essential traits of the individual
  • Experience with billing, and completing payment applications is a plus


    • Established in 1972, Ware Malcomb is a dynamic, forward-thinking commercial real estate design firm providing professional architecture, planning, interior design, civil engineering, branding, building measurement, structural engineering and MEP services to clients throughout the world.

    With office locations throughout the United States, Canada, Mexico and Brazil, the firm specializes in the design of office, industrial, science & technology, healthcare, multifamily, retail, and public/institutional projects.

    For six consecutive years, Ware Malcomb has been ranked as the #1 Industrial Sector Architecture Firm by Building Design + Construction Magazine. The firm is also ranked among the top 10 Architecture/Engineering firms in Engineering News-Record's Top 500 Design Firms and the Top 30 Interior Design Firms in Interior Design magazine's Top 100 Giants. For more information, visit www.waremalcomb.com.
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