PROJECT COORDINATOR - MADISON CHATHAM COALITI en Madison Area YMCA

The Madison Chatham Coalition (MCC) is seeking a motivated and organized Project Coordinator to support our mission of preventing underage substance use and promoting healthy choices for youth in our community. This 25-hour-per-week position reports to the Coalition Director and plays a vital role in managing the day-to-day operations of this federally funded prevention initiative, overseeing everything from coordinating youth-led programs and community trainings to engaging stakeholders and ensuring smooth operations. 

POSITION SUMMARY:

The Project Coordinator, reporting to the Madison Chatham Coalition Director is responsible for the day-to-day operations of the Madison Chatham Coalition, federally funded underage substance use prevention agency.

ESSENTIAL FUNCTIONS:

• Responsible for the creation, scheduling, marketing, and implementation of all activities and trainings including MCC’s youth arm, the Teen Task Force
• Engages youth for focus groups and responsible for the data collection, information dissemination and evaluation  
• Responsible for recruiting new members of the Coalition and managing existing relationships
• Tracks in-kind/ expenses on monthly basis
• Maintains Coalition website and social media channels
• With support from Coalition Financial Manager and Director, manages Coalition expenses 

PHILANTHROPY:

All YMCA staff are accountable for understanding the organization’s charitable status and mission to assure access for all through active participation in fundraising and philanthropy efforts

• Work with the Development Team, HR and key philanthropy volunteers to increase your understanding and skill set.
• Train, mentor, equip and hold your staff accountable for participating in the annual campaign by identifying and recruiting member volunteers and soliciting donations.
• Build strategic relationships with members for year round member cultivation to increase the number of member campaign volunteers and donors. 
• Assist to achieve annual support campaign department goal by directly and personally participating in campaign efforts and ongoing fundraising by identifying new volunteers and potential new donors. 

YMCA LEADERSHIP COMPETENCIES:  LEADER

Mission Advancement: Accepts and demonstrates the Y’s values. Demonstrates a desire to serve others and fulfill community needs. Recruits volunteers and builds effective, supportive working relationships with them. Supports fund-raising.

Collaboration: Works effectively with people of different backgrounds, abilities, opinions, and perceptions. Builds rapport and relates well to others. Seeks first to understand the other person’s point of view, and remains calm in challenging situations. Listens for understanding and meaning; speaks and writes effectively. Takes initiative to assist in developing others.

Operational Effectiveness: Makes sound judgments, and transfers learning from one situation to another. Embraces new approaches and discovers ideas to create a better member experience.

Establishes goals, clarifies tasks, plans work and actively participates in meetings. Follows budgeting policies and procedures, and reports all financial irregularities immediately. Strives to meet or exceed goals and deliver a high-value experience for members.

Personal Growth: Pursues self-development that enhances job performance. Demonstrates an openness 
 to change, and seeks opportunities in the change process. Accurately assesses personal feelings, strengths and limitations and how they impact relationships. Has the functional and technical knowledge and skills required to perform well; uses best practices and demonstrates up-to-date knowledge and skills in technology.

QUALIFICATIONS:

• Bachelor’s Degree preferred, 1-3 years experience in the substance abuse prevention and or related mental health fields.
• Familiarity with the community served.
• Excellent verbal and written communication skills.
• Accuracy and attention to detail.
• Able to maintain a high level of confidentiality.
• Thorough knowledge of computers, Microsoft Office Suite and phone skills.

 WORKING CONDITIONS:

• Ability to stand or sit while maintaining alertness for several hours at a time.
• Position requires bending, leaning, and walking.
• Ability to speak concisely and effectively communicate.
• Visual and auditory ability to respond to critical situations and physical ability to act swiftly in an emergency, may have exposure to communicable diseases and bodily fluids.
• Ability to view/enter data for long periods of time.
• Ability to work non-traditional work schedule, including evenings and weekends when required.