County Board - Special Events Manager en County Board

JOB DESCRIPTION

The County Board - Special Events Manager is a key member of the Resource Development team, reporting to the Senior Director, Regional Development, and working collaboratively with the Development/Operations Manager to lead the strategic development, execution, and optimization of a robust portfolio of fundraising events across nine counties. This role is pivotal in driving revenue, deepening community engagement, and elevating the visibility of BGCMA’s mission to ignite the unlimited potential in kids and teens. 

The County Board - Special Events Manager will serve as the primary architect and project manager of approximately eleven (11) county-based fundraising events annually, while also providing high-level support for two signature events: Rebel Women and Youth of the Year. This position requires a self-starter with strategic foresight and collaborative leadership, working closely with county board leaders, committees, vendors, and internal stakeholders to deliver exceptional event experiences that meet ambitious fundraising goals.

Core Responsibilities

Strategic Event Leadership

• Develop and implement innovative event strategies that align with organizational goals, donor engagement priorities, and brand standards

• Serve as the lead advisor to nine county boards, guiding event committees through concept development, planning, execution and stewardship

• Provide strategic counsel on event design, audience targeting, sponsorship activation, and donor cultivation

Budget & Financial Oversight

• Create and manage detailed budgets for each event, ensuring fiscal discipline and maximizing ROI

• Monitor expenses, negotiate vendor contracts, and ensure timely payments and reconciliations

• Provide financial reporting and post-event analysis to inform future planning

Project & Vendor Management

• Lead end-to-end project management for all events, including timelines, task delegation, and stakeholder coordination

• Source, negotiate, and manage relationships with venues, caterers, production teams, and other external vendors

• Ensure all logistical elements are executed with precision, including permits, insurance, staffing, and contingency planning

Sponsorship & Donor Engagement

• Collaborate with the Development team to identify, secure, and steward event sponsors

• Ensure fulfillment of all sponsor benefits, including branding, signage, verbal recognition, and digital presence

• Leverage events as platforms for donor cultivation, stewardship, and storytelling

Technology & Data Integration

• Utilize the Classy platform to build registration pages, giving portals, and donor tracking systems

• Ensure accurate data capture, reporting, and integration with Salesforce or other CRM platforms

• Analyze event performance metrics to drive continuous improvement through Microsoft Office products

Relationship Building & Leadership

• Cultivate strong relationships with board members, donors, volunteers, and community partners

• Serve as a collaborator to internal teams, fostering a culture of excellence and innovation

• Represent BGCMA with professionalism and enthusiasm at all public-facing events

Education

• Bachelor’s degree in Event Management, Marketing, Communications, Nonprofit Administration, or related field

Experience

• Minimum of 3–5 years of advanced experience in event planning or nonprofit development
• Demonstrated success in managing large-scale events with complex logistics and high revenue targets
• Experience working with volunteer boards and committees in a leadership capacity
• Familiarity with Salesforce, Classy, or similar CRM and fundraising platforms
• Non-profit experience and familiarity with the mission of Boys & Girls Clubs strongly preferred

Skills

• Strategic thinker with a results-driven mindset and entrepreneurial spirit
• Exceptional project management and organizational skills
• Strong negotiation and vendor management capabilities
• Excellent written and verbal communication skills, with the ability to engage diverse audiences
• Detail-oriented with a commitment to quality and accountability
• Ability to thrive in a fast-paced, deadline-driven environment
• Passion for youth development and community impact
• Ability to get along with diverse personalities, while displaying tact, maturity, and flexibility
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Normal internal office environment with occasional need to travel to club locations within the Metro Atlanta area.  Frequent internal contacts with employees throughout organization required.  Required to work evenings and weekends as needed.

Exempt employees are not entitled, under the Fair Labor Standards Act (FLSA), to the protections of the wage and hour laws of the state or the FLSA. Exempt employees must always be paid on a salary basis and not be subject to reduction based on the quality or quantity of work performed.

The information presented indicates the general nature and level of work expected of employees in this classification.  It is not designed to contain, nor to be interpreted as, a comprehensive inventory of all duties, responsibilities, qualifications and objectives required of employees assigned to this job.