Hybrid Deputy Clerk Of Courts - Jury en Walworth County, WI

About the Department

This position is responsible for maintaining the jury duty program and procedures in Walworth County pursuant to Chapter 756 of the Wisconsin Statutes.  This clerk will communicate with the public and other agencies regarding jury updates and procedures.  This position is also responsible for the accurate and timely processing of passport applications.

SUPERVISION

This position has no supervisory responsibilities, however does act as a lead worker to the department’s Administrative Clerk positions.

Position Duties

To include the following. Other duties may be assigned. This job description reflects management's assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned. 

Ensure operations adhere to policies and regulations.

Analyze jury statistics to achieve qualitative and quantitative targets.

Administratively support jury trials.  Help with the jury selection process from summons through voir dire.

Interact with the public, in person and over the telephone and respond to public inquiries in a tactful and courteous manner while providing quality customer service.  Assist colleagues whenever necessary.

Access, enter, update and retrieve data ensuring accuracy and validity of information on specialized Circuit Court Automation Project (CCAP) to include the jury module.  Handle confidential documents ensuring they remain secure.

Check attendance with bailiffs to determine which jurors are missing as well as giving jurors a brief orientation on guidelines.

Prepare juror seating charts and strike lists, making copies of the lists and subsequently submit the list to the Calendar Clerk clerking the trial.

May contact jurors who failed to report to request that they come in.  Send those jurors who cannot be reached by phone a failure to report letter.

Enter jury attendance and mileage into the computer for payment and subsequently process payments.

Pull jury panel for the following week on a day-by-day basis.   

Submit the jury panel list and jury slips to the Calendar Clerk before each jury trial.

Make weekly jury recordings and each day before a jury trial.

Excuse/postpone jurors based on verbal and/or written communication received following the bi-weekly mailing.

Handle verbal and/or written communication from potential jurors regarding jury duty requirements, postponements, excusals, not wanting to serve, etc.

Back-up Calendar Clerks for late night and other Deputy Clerks.

Answer phones and wait on customers at the counter.

Contact bailiffs and schedule the needed services for jury trials.

Clerk in court weekly.  Back-up all courts when necessary.

Prepare Order to Show Cause paperwork for those jurors who fail to appear for jury duty two or more times and subsequently submit to the judge for signature.  Submit signed paperwork to Sheriff's Office for service.

Demonstrate a commitment to county safety and risk management efforts.

Minimum Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience 

High School plus two additional years of formal preparation and two to three years of relevant experience; or some formal preparation with a minimum of four years of directly related legal experience.  Proven experience in ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals as well as ability to compute rate, ratio, and percent and to draw and interpret bar graphs.  Proven experience in legal terminology.

Interactions & Communication 

Provides specialized information and/or recommendations to others regarding an area of expertise.

Decision Making 

This position has authority to make decisions that are within general procedures and protocols; supervision is available as required or requested.  These decisions directly impact performance in the job and/or work unit within the department and information is provided with additional research and observations which contributes to the decision making process.

Thinking & Problem Solving 

In relation to established procedures, protocols and policies of the County, challenges in this position tend to be diverse, but are typically covered by precedent or established practice.

Tools and Equipment Used 

Typewriter                 Telephone

Calculator                  Copy Machine

FAX Machine            Personal Computer/Printer/Scanner

WORK ENVIRONMENT  

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.

PHYSICAL DEMANDS  

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel and talk or hear.   The employee frequently is required to stand, walk, sit, and reach with hands and arms.  The employee is occasionally required to climb or balance and stoop, kneel, crouch, or crawl.  The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 50 pounds.  Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

Other Qualifications