Hybrid Program Assistant - DEIB en Olympic College, WA

About the Department

The Program Assistant within DEIB (Diversity, Equity, Inclusion, & Belonging) will play an important role in supporting community engagement efforts, fostering partnerships, and promoting diversity, equity, inclusion, and belonging initiatives. This position focuses on expanding outreach efforts and fostering collaboration with external stakeholders.

Position Duties

• Monitors office inventory and purchases supplies as needed.
• Maintains the main DEIB office email list and responds to applicable inquiries and directs others to the necessary individuals.
• Monitors the incoming Mail for the office
• Handles incoming phone calls for the DEIB Office.
• Maintains office files to ensure items are filed properly
• Coordinates with stakeholders about prospective DEIB events
• Maintain relationships with the community and external stakeholders to build a community rapport for potential future collaborations.
• Serves as the primary contact for all inquiries about DEIB events. 
• Coordinates with external stakeholders to ensure smooth setup and breakdown of scheduled events
• Develops questionnaires for after DEIB events to gather information on how the event has gone and what could have gone better. 
• Develop promotional flyers for DEIB events using Canva, Publisher, or another software.
• Proofreads all campus emails and flyers for accuracy and completeness. 
• Schedules meetings per the request of the supervisor.
• Prepares meeting summaries to send out to meeting attendees.
• Aids in meetings by taking notes as requested. 
• Assist with the recruitment of student employees as needed. 
• Attend OC events to represent the DEIB office when requested to explain the perks and activities the DEIB office has. 

Minimum Qualifications

Minimum Qualifications

• High School diploma or equivalent
• Experience with Microsoft products

Desired Qualifications

• Experience working in a DEI setting. 

Other Qualifications

Terms of Employment
Please note that we are unable to sponsor visas for this position.  Only candidates who are currently authorized to work in the United States will be considered.

Hourly employees must work 480 hours in a rolling six-month period to become eligible for health benefits. Hourly employees must work 70 hours in any five months for two consecutive years to become eligible for retirement. This is an hourly position scheduled to work up to 18 hours per week, with a salary of $18.61. They are not initially eligible for benefits upon hire, but could qualify for the following.
This is a part-time classified position. All classified positions will start their salary at Step A , when you have completed six months of probation, you will receive a 5 percent pay increase. A collective bargaining agreement exists, and this position is covered by the Washington Public Employees Associate (WPEA) Union. Classified positions qualify for the following benefits:
Deferred Compensation Program (DRS) retirement savings plan; TIAA supplemental retirement savings plan, sick leave, paid holidays, Aflac, space available tuition waiver, Employee Assistance Program (EAP), fitness center, reduced rate, and priority consideration on-site childcare on a space available.
For more information regarding benefits, please visit our website here.

Conditions of Employment

• Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position. In addition to the background check, candidates will be required to complete the Sexual Misconduct Disclosure Form as required WB HB 2327.
• Olympic College seeks candidates for employment who share our commitment to fostering an equitable and inclusive learning environment (read our Equity Statement). 
• The employee must reside in Washington State and within a reasonable distance of the campus to respond to workplace reporting requirements at the time of hiring. Frequent travel to Olympic College campuses or other sites may occur.

How To Apply
To be considered for this position a candidate must apply online through the Olympic College website and submit the following required materials:

• Olympic College Online Application
• Resume
• Cover Letter - in your cover letter describe how your experience sets you apart for this position.
• Unofficial college transcripts. Official transcripts and copies of mandated certifications will be required of the successful candidate.

EEO Statement
Olympic College provides equal opportunity in education and employment and does not discriminate on the basis of race, color, national origin, age, disability, genetic information, sex, sexual orientation, marital status, creed, religion, or status as a veteran of war. Olympic College provides reasonable accommodations for qualified students, employees, and applicants with disabilities in accordance with the Americans with Disabilities Act and Federal Rehabilitation Act. The following people have been designated to handle inquiries regarding non-discrimination and accommodation policies: [email protected]. This recruitment announcement does not reflect the entire job description and can be changed or modified without notice.

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