Hybrid Temporary PT Assessors Assistant en Town of East Hartford, CT

About the Department

The Town of East Hartford Assessor’s Office is seeking a qualified Temporary Part-Time Assessor’s Assistant to provide technical and administrative support in the preparation and maintenance of property assessment records. This position plays a key role in assisting with the development of the Town’s Grand List and ensuring accurate, up-to-date property data. This is a temporary, part-time position with flexible hours totaling approximately 15 hours per week. Receives general supervision from the Assessor and functional supervision from the Deputy Assessor.

The Town of East Hartford proudly stands as an equal opportunity employer, dedicated to fostering a work environment free from discrimination. We firmly uphold the principles of equality, ensuring that all individuals are treated fairly without regard to race, color, religion, sex, gender identity or expression, sexual orientation, national origin, age, disability, genetic information, or any other characteristic protected by federal, state, or local laws. Our commitment to inclusivity and diversity is unwavering, and we enthusiastically encourage applicants from all walks of life to join our team.

Position Duties

• • Receive direction from the Assessor or Deputy Assessor and organize daily tasks in accordance with established office procedures.
  • Set priorities and assign work to assessment clerks as needed.
  • Oversee the review and updating of property records, including taxpayer addresses and ownership changes.
  • Process and enter data related to real estate, personal property, and motor vehicles into the assessment system using remote computer terminals.
  • Prepare documents for both manual and digital recordkeeping; review system-generated reports for accuracy and make corrections as necessary.
  • Examine deeds and legal documents to ensure alignment with existing assessment records.
  • Maintain confidentiality when handling sensitive files and restricted information.
  • Assist in the valuation and proration of motor vehicles for tax purposes.
  • Support elderly residents and the general public in completing tax exemption applications, including on-site visits to elderly housing facilities.
  • Compile and process real estate sales ratio data for submission to the state.
  • Provide technical information and assistance to attorneys, title searchers, financial institutions, real estate professionals, and members of the public.
  • Perform general office bookkeeping, monitor the department’s operating budget, and manage office supply inventory.
  • Prepare statistical and narrative reports as required and report progress to the Assessor.
  • Assist with organizing and maintaining property records, assessment documents, and correspondence.
  • Respond to public inquiries in person, by phone, and via email in a professional and courteous manner.
  • Support the preparation and distribution of assessment notices and related reports.
  • Perform general clerical duties such as scanning, copying, mailing, and filing.
  • Provide administrative support to the Assessor and other office staff as needed.

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  Additional Duties:
  • Coordinates meeting materials, announcements, and notices for the Board of Tax Review.
  • Assists in training and guiding clerical and administrative staff.
  • Drafts technical correspondence and reports for review and signature by the Assessor.
  • Performs general clerical duties as assigned.

Minimum Qualifications

• Demonstrated ability to understand and follow instructions delivered in written, oral, or diagrammatic form.
• Strong problem-solving skills, with the ability to address issues involving multiple variables within standardized procedures.
• Working knowledge of municipal assessment laws, regulations, and procedures.
• Familiarity with Assessor’s maps and property record systems.
• Ability to learn and operate data entry and word processing equipment efficiently.
• Strong organizational skills with the ability to maintain accurate and detailed records and files.
• Proficiency in performing basic mathematical calculations related to property assessments.
• Excellent interpersonal skills and the ability to work cooperatively with colleagues, the public, and external stakeholders.
• Supervisory experience or the ability to effectively oversee and guide clerical staff.
• Prior experience with real estate or land records is highly desirable

Other Qualifications

• High school diploma or equivalent required; supplemented by at least three years of experience in municipal assessment, land records, or real estate-related work.
• Prior administrative or municipal office experience preferred
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Strong organizational and communication skills
• Ability to maintain confidentiality and handle sensitive information
• Comfortable working with the public and managing multiple tasks

Not applicable.  Course work toward, or certification as, a Municipal Assessor desirable. 

Note:  The description is illustrative of tasks and responsibilities.  It is not meant to be all-inclusive of every task or responsibility.