Hybrid Accounts Payable Specialist en Point Global Logistics

Description

We are a leading company in the 3PL/forwarding industry seeking an experienced Accounts Payable Specialist to join our finance team. Our organization utilizes Magaya as our primary system for logistics and financial management. Point Global Logistics is a global, independent freight forwarder and logistics provider with branch offices in Asheville, Houston, Chicago, Charlotte, New Jersey, San Francisco, Dominican Republic, Sonora, Mexico, Hamburg, Germany, Frankfurt, Germany, Shanghai, China, Rio de Janeiro and São Paulo, Brazil, and an extensive network of 75 partners throughout 28 countries around the world. Founded in 2014, we deliver transportation solutions to our clients by matching our expertise with personal attention to every detail in the supply chain.

Position Summary

The Accounts Payable Specialist is responsible for managing the full accounts payable cycle, ensuring accurate and timely processing of invoices, expense reports, and vendor payments. This role requires expertise in reconciliation, data analysis, and financial reporting, with a focus on maintaining accurate records and strong vendor relationships.

Key Responsibilities

• Process and verify invoices, expense reports, and payment requests
• Maintain and reconcile Statement of Accounts (SOA) with vendors
• Perform month-end closing procedures and prepare related reports
• Review and resolve discrepancies in vendor accounts
• Maintain vendor records and filing systems
• Process checks runs and electronic payments
• Respond to vendor inquiries regarding payment status
• Prepare analysis of accounts and produce monthly reports
• Assist with annual audits and provide necessary documentation
• Identify opportunities for process improvements within the AP function
• Ensure compliance with company policies and procedures
• Work with the Magaya system to manage freight costs and vendor payments
• Collaborate with other departments to resolve payment issues

General Qualifications

• 7-10 years of experience in accounts payable, preferably in the 3PL/forwarding industry
• Advanced Excel skills for complex SOA reconciliations and data analysis
• Experience with ERP systems, with Magaya experience strongly preferred
• Strong understanding of accounting principles and procedures
• Detail-oriented with high accuracy in data entry and financial calculations
• Excellent problem-solving skills and ability to work under pressure
• Proficient in managing multiple priorities and meeting deadlines
• Bachelor's degree in accounting, Finance, or related field

Preferred Skills

• Experience with freight forwarding and logistics financial operations
• Knowledge of international payment procedures and currencies
• Understanding of customs, duties, and related charges in logistics
• Certification in accounting (CPA, ACCA, etc.)
• Experience with process improvement and automation
• Proficient in Magaya or similar logistics management systems
• Advanced Microsoft Excel skills (pivot tables, VLOOKUP, macros)
• Experience with accounting software and ERP systems
• Strong analytical and mathematical abilities
• Excellent communication and interpersonal skills
• Ability to manage multiple tasks efficiently
• Attention to detail and high level of accuracy
• Problem-solving and critical thinking skills

Working Conditions

This is a full-time position with standard office hours. The role involves sitting for extended periods and computer work. Occasional overtime may be required during month-end closing or audit periods.

Compensation & Benefits

• Great place to work with great people!
• Competitive salary and compensation package.
• Advancement potential within a global organization.
• Company-paid life insurance.
• 401(k) retirement savings plan.
• Comprehensive health insurance: medical, dental, and vision.
• Paid time off (PTO).
• Hospital indemnity coverage.
• Short-term disability (STD).
• Critical illness and accident insurance.