Hybrid Facilities and Procurement Coordinator en EASTERN DENTAL

Description

For over 45 years Eastern Dental has been providing families with full-service dental care. From children to seniors, our skilled team of dentists and specialists provide the highest level of dental care to ensure healthy and happy smiles. With our personalized service, latest technology and a wide range of services we provide both general dental and specialty services to meet the needs of our patients. From braces to dentures, oral surgery to implants, and crowns to cosmetic dentistry.

This is a 5 day per week onsite position in our Edison, NJ office

This is a salaried position with a target annual salary of $50,000-$55,000

Facilities & Procurement Coordinator

• Responds to all facilities request* tickets from the sites and coordinates with vendors to get the work completed on sites using Freshdesk ticketing system
• Modifies the ticketing system to use it most efficiently and create reports as required
• Assist in finding vendors, getting quotes, and signing them up for services as directed
• Coordinate between the Accounts Payable Team to facilitate invoices and payments to vendors and works on disputed invoices
• Matches and verifies invoices sent by vendors to make sure the charges are accurate
• Proactively schedule repairs and preventative maintenance for equipment
• Works with landlords to ensure compliance to CAMs and other terms of the lease. Makes sure the repairs that are landlords responsibility goes to them
• Schedules landscaping and snow services proactively
• Available after-hours to coordinate emergency equipment repairs
• Visits sites to facilitate repairs, site visits(by fire, state etc), help as needed
• Assists sites for IT requests related to equipment – sensors, PANs, x-rays
• Manage and maintain equipment inventory and assets as needed using Uptime health or other systems
• Coordinate procurement of equipment – major and minor as needed
• Assist with handpiece repairs and turbine procurement for offices
• Coordinate site inspections and visits with Fire Marshalls, X-ray department, State department and other authorities as needed
• Plan and coordinate fire equipment maintenance visits
• Approve orders on Dentira
• Source other vendors for supplies on backorder
• Request approvals from RMS for over budget orders
• Monitor orders for items out of compliance and notify Supervisor
• Order new small equipment when needed (handpieces, curing lights, etc)
• Assist with inquiries and placing orders for the sites
• Update and create new accounts for new employees and help with login issues
• Coordinate on any technical issues with the Dentira team
• Assist with issues that arise with shipping of ordered items.
• Assist sites with return/exchange and/or new orders to be placed
•  Order name plates for doors
• Order stamps as requested by offices
• Order name badges for employees, Drs & Corporate staff
• Order signage as needed

(*Facilities requests including but not limited to coordinating with vendors for dental equipment repair and maintenance, shredding services, janitorial services, uniform Services, waste management, medical gases, landscaping, pest control, Audio/Video services, copier machines, fire and safety services, storage services, handyman requests, plumbing request, HVAC maintenance and repair, landlord CAM repair and maintenance, signage, electrical issues, IT services, infrastructure needs etc)

Qualifications