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Hybrid Senior Accounts Payable Specialist en Dartmouth-Hitchcock Health

Dartmouth-Hitchcock Health · Lebanon, Estados Unidos De América · Hybrid

Microsoft Office

Microsoft Excel

Microsoft Outlook

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Overview

HYBRID POSITION - flexibility for the right candidate 

 

Independently performs a wide variety of accounts payables (A/P) tasks in a timely and accurate manner while serving as a resource for the A/P team. Monitors accurate processing of imaging and accounts payables transactions and troubleshoots complex vendor and payment issues. Supports the process of front-end treasury transactions, communicates proactively with vendors and other stakeholders to provide problem resolution. Provides work papers and detailed analysis for ad hoc information. Assists with month-end process and other assigned projects.

Responsibilities

  • Independently identifies and handles customer issues based on telephone calls, paper or electronic mail and executes effective method for resolution while ensuring accurate and timely response.
  • Oversees process of entering invoices using imaging and applicable software and makes suggestions for policy and procedure improvements.
  • Communicates proactively with vendors and other stakeholders to provide problem resolution. Identifies opportunities for process improvement.
  • Provides support to specialists for customer inquiries concerning payables issues and documents resolution in system of record
  • Updates Vendor file, including electronic payment status ensuring timely and accurate updates.
  • Handles variety of weekly check runs, overseeing verification, distribution, corrections and timely mailing, as well as ensuring bank payment processes including wires, are prepared and processed according to documented procedure.
  • Creates check detail register and audit report.
  • Assists Supply Chain with the Match Exception report as well as other issues as they arise.
  • Reviews electronic remittances with wire and electronic check copies
  • Executes ACH (Automated E-Learning House) transfers, cash concentration and direct wires.
  • Provides work papers for the auditors.
  • Mentors A/P team members, providing support and guidance on void and reissue process and handling various bank and vendor issues.
  • Cross trains with other team members to ensure adequate coverage accuracy and a consistent level of customer service is delivered by the A/P Office.
  • Creates ad hoc reports using detailed research and analysis including support for procurement programs.
  • Supports the process of month-end closings, such as cash flow and reconciling A/P accounts, as well as the A/P accrual list. Verifies accurate completion of month-end reports and works with Coordinator and/or Operations Specialist to address any related issues.
  • Assists Analyst with the distribution of external submissions to the Mail Agent, routing individual submissions to correct queues for processing or handling.
  • Performs other duties as required or assigned.

    • Qualifications

    • Associates degree with three (3) years of direct experience or the equivalent in education and experience required.
    • Some credits toward Bachelor's degree preferred.
    • Two (2) years A/P experience preferred.
    • Facility with Microsoft Office software, including Excel and Outlook required.
    • Experience utilizing imaging and ERP systems preferred.
    • Experience with PeopleSoft ERP system preferred.
    • Ability to work with special attention to detail and accuracy a must.
    • Excellent organizational and time management skills with ability to prioritize while maintaining detail and accuracy.
    • Must be able to work independently, under pressure, to meet daily deadlines in a team setting.
    • Advanced verbal and written communication skills.
    • Superior customer service and interpersonal skills.
    • Ability to communicate respectfully and professionally with a diverse community.
    • Comfortable training others and willingness to mentor.
    • May require a flexible work schedule on occasion.

    Required Licensure/Certifications

    • None
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