Hybrid Administrator Executive Assistant en Adara Living

Adara Living is seeking a highly organized and detail-oriented Executive Assistant to support the Nursing Home Administrator in day-to-day operations. The ideal candidate will play a critical role in ensuring administrative efficiency, supporting compliance initiatives, and contributing to facility-wide performance improvement. This role requires strong proficiency in Microsoft Office Suite, excellent communication skills, and the ability to manage multiple priorities in a fast-paced healthcare environment. 

Key Responsibilities: 

• Administrative Support
  • Manage the Administrator’s calendar, schedule meetings, and handle correspondence.
  • Prepare reports, meeting minutes, presentations, and documents as needed.
  • Assist with internal and external communications on behalf of the Administrator.
• Compliance & Auditing
  • Conduct routine and scheduled audits (e.g., documentation, operational compliance, departmental reviews, facility rounds).
  • Support quality assurance initiatives and assist in tracking outcomes and corrective actions.
• Policy Development & Documentation
  • Assist in drafting, reviewing, and updating facility policies and procedures.
  • Ensure policies are up-to-date with current regulatory guidelines and are properly filed and accessible.
• Performance & HR Support
  • Assist with Pay for Performance tracking and documentation.
  • Collaborate with HR on staff performance metrics, evaluations, and incentive programs.
• Data Management & Reporting
  • Generate and analyze reports using Microsoft Excel (e.g., tracking audits, staff performance, staffing, budgets, census data).
  • Maintain databases and filing systems both digitally and physically.
• Other Duties as Assigned
  • Provide additional support to department heads and compliance teams.
  • Participate in surveys, inspections, and preparation activities.

 Required Skills & Qualifications: 

• Preferred: Associate’s degree in Business Administration, Healthcare Administration, or related field (Bachelor’s preferred). 
• Minimum of 2 years of administrative experience, preferably in healthcare or long-term care.
• Advanced proficiency in Microsoft Word, Excel, and Outlook.
• Excellent organizational and time management skills.
• Strong written and verbal communication abilities.
• High attention to detail with a proactive and solution-oriented approach.
• Understanding of healthcare compliance standards and auditing practices is a plus.

 Preferred Qualifications: 

• Experience in a skilled nursing or long-term care facility.
• Familiarity with Pay for Performance or other performance-based incentive programs.
• Knowledge of state and federal regulations applicable to long-term care facilities.

 Working Conditions: 

• Office-based role within the nursing home setting.
• Regular interaction with staff, residents, vendors, and regulatory personnel.
• Occasional extended hours during audits, surveys, or administrative deadlines.

Benefits Offered:

• Health/Vision/Dental
• PTO
• Competitive pay based on experience level
• 401K
• Life Insurance

Compensation:

 $60,000-$80,000 annually based on experience.

Adara Living  is an equal opportunity employer committed to a diverse and inclusive workplace. Adara Living does not discriminate on the basis of race, color, religion, sex, age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information or any other protected status.