Hybrid Senior Staff Assistantt en Rochester Institute of Technology
Rochester Institute of Technology · Rochester, Estados Unidos De América · Hybrid
- Junior
- Oficina en Rochester
Job Responsibilities
- Coordinate Director of CES calendar and schedule and other duties as assigned.
- Administrative support to the CES staff as requested.
- Support execution of Dean’s List celebration (fall and spring) and CES graduation events.
- Assist in Programming support for AES’s Summer Experience (weekend social programs, end of summer banquet, opening weekend, professional development series)
- Assist with the program welcome event and graduation dinners for Rochester City Scholars.
- Coordinate various program operations as requested (Resource Fairs, Open Houses, Retreats, etc.).
- Responsible for the coordination of signature CES events such as Pre-Orientation, Family Meetings, Commencement Farewell Reception, (Professional Development Series, Excursions, and Closing Banquet).
- CES Liaison to the divisional Marketing and Communications Team.
- Responsible for Center’s social media and direct communication to CES students and partners in conjunction with the AES MARCOM team to ensure meeting brand and university guidelines.
- Manage purchasing process for Center in support of operating, programming, professional development and AES Summer Experience budgets. Responsible for logistical processing of all financial transactions to include; coordinating requests with internal/external vendors, billing representatives, warehouse managers and shippers.
- Maintain and monitor use of the department procurement card; Record all transactions in PNC with appropriate account numbers to ensure compliance with institutional protocols.
- Reconcile monthly procurement statement by verifying approved receipts to monthly statement and obtaining necessary signatures for certification.
- Develop and maintain protocols and paperwork for the dispersal of the gift funds under the Center (Rochester City Scholars Emergency Fund, General Fund, etc…)
- Develop student position postings.
- Hire, train and manage student employees (approx.4-5 per semester). Create student employee work schedule. Utilize authority to release student employees who are not performing to Center standards.
- Manage and Direct students in the development and production of annual CES programs/events. Supervise the completion of projects.
- Execute Monthly 1:1s and Semester evaluations with student employees.
- Secure file management of Student Employee Records
College/Division
Required Application Documents
Employment Category
Additional Details
Required Minimum Education Level
How To Apply
Wage Band
Required Qualifications
- Associate Degree in a business- related field or equivalent experience.
- Two years in a business or higher education setting performing a range of administrative functions that include extensive event planning
- The ability to successfully manage a fast paced, dynamic office with demanding needs
- Excellent customer service and interpersonal skills
- Written communication abilities including proofreading and document creation
- Knowledge and/or experience managing multiple student employees
- Ability to successfully demonstrate program creation through implementation skills
- Strong oral communication skills and customer focus, tact and diplomacy
- Problem solving abilities including the ability to manage multiple tasks/projects and adjust priorities in a fast-paced environment
- Ability to work with individuals at all organizational levels
- Understanding of RIT organizational structures, programs and policies
- Attention to detail in all responsibilities
- Flexibility and willingness to assume new tasks or special projects as requested.
Department/College Description
By building a community centered on trust, the Center for Engagement and Student Success is committed to fostering a strong sense of belonging and supporting the overall success of all RIT students. Through coaching sessions, programs, and workshops, CES engages with students to help them thrive academically, personally, and professionally.
Shift
What do we believe at RIT?
As a member of the RIT community, you'll receive a comprehensive employee benefits package that offers multiple options and access to additional employment advantages. You can tailor your benefit elections to meet your needs (affordable medical/dental/vision benefits; paid vacation/sick time/retirement saving plan with exceptional employer match; and tuition assistance for you and your family, to name a few).
Work Location
Job Summary
- Responsible for the overall daily functions of the Center for Engagement and Student Success including but not limited to administrative office support, management of office operations, documentation of and coordination of processes related to financial transactions, and staff support. This position is supervised by the Director of the Center.
- This position works closely with students by supporting CES student services, programming initiatives, and student employee supervision
- The Senior Staff Specialist is responsible for providing administrative support to the CES team members along with budget coordination with the CES Director. The senior staff specialist will collaborate with the Financial Director for the Division of Access, Engagement, and Success.