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- Junior
- Oficina en Dublin
Key Responsibilities
- Co-ordination of daily office operations and procedures.
- Coordinate security/access and other office services.
- Coordinate with vendors and service providers for office supplies, equipment, and services.
- Maintaining the office condition and arranging necessary repairs and work with our insurers on required certificates etc.
- Manage relationships with service providers for cleaning, security and other facility related needs.
- Conduct daily checks of the facilities to identify and resolve issues proactively.
- Manage and schedule odd jobs to be done quickly and efficiently to ensure our building looks the best It can for our people and our customers.
- Act as Codec Health & Safety officer.
- Organize fire drills and other emergency procedures.
- Maintain records of inspections, certifications, and safety-related training.
- Ensuring the office and building facilities meet health and safety regulation standards
- Assist in organising company events.
- Other ad hoc duties as required such as assisting CEO & Chairman on occasional personal items as required. This may vary and this role required flexibility and a can do attitude.
Skills, Knowledge and Expertise
- Experience In facilities/office management experience supporting and working at senior executive level.
- Ability to build relationships with and work as part of a team, ensuring seamless service to the company and clients.
- Ability to work with senior management and build trust.
- Meticulous attention to detail and ability to follow up on projects to ensure successful completion on time.
- A strong, confident communicator with both excellent written and oral communications skills, with the ability to interact with senior management and clients.
- Confident in exercising own judgement and make decisions to prioritise, challenge, negotiate and influence.
- Capable of working on own initiative and is resilient to the challenges of a busy and varied workload.
- Proficiency in MS Office (Word, Power Point and Excel).