Hybrid Accounting & HR Support Administrator en Minnesota Air Inc

Description

SUMMARY

Reporting to both the Accounting Manager and the Human Resources Manager, the Accounting & HR Support Administrator provides essential administrative and data entry support across core finance and HR functions. This position plays a key role in maintaining accurate records, coordinating workflows, and supporting day-to-day processes that ensure the smooth operation of both departments. 

The role is well-suited for a detail-oriented individual who thrives in a collaborative, fast-paced environment and is comfortable managing confidential information with discretion. 

ESSENTIAL JOB FUNCTIONS

Accounting Support (60%)

• Process and post cash and electronic payments daily; audit and review daily journal entries for accurate reporting and coding. 
• Process and reconcile city desk balancing paperwork to ensure transaction accuracy. 
• Set up new customer accounts, including gathering and verifying required documentation. 
• Assist in reviewing job accounts and lien waivers for accuracy and compliance. 
• Investigate and resolve discrepancies on customer accounts, including misapplied payments and billing issues. 
• Respond to customer inquiries via phone and email regarding account balances, payment status, and billing discrepancies/disputes. 
• Support the credit and order approval process. 
• Process and apply customer credit memos, refunds, and account adjustments accurately and in a timely manner. 
• Maintain accurate and organized records of transactions and communications. 

Human Resources Support (40%)

• Maintain and update employee records in the HRIS system, including, but not limited to, new hires, job changes, and terminations. 
• Upload and update company documents in the HRIS system, ensuring current versions are available; assist with edits and changes as directed by the HR team. 
• Coordinate interview scheduling and candidate communication as part of the recruitment process. 
• Assist with onboarding and offboarding activities, including scheduling 30/60/90-day stay interviews and managing related administrative tasks, while ensuring all documentation is complete and organized. 
• Process updates related to employee benefits, including enrollments and life event changes. 
• Support the preparation of HR documentation for audits, compliance, or internal reporting. 
• Schedule meetings and provide administrative support for HR projects and initiatives. 

Administrative Coordination

• Maintain shared digital and physical filing systems for Accounting and HR documentation. 
• Prepare reports, spreadsheets, or presentations as needed for team use or internal meetings. 
• Perform general administrative tasks such as document scanning, data entry, filing, and records cleanup. 
• Contribute to the development and improvement of processes related to document handling and workflow efficiency. 

Other

• Participate in and promote continuous learning and development through training initiatives such as MN Air University, HR/Finance and Accounting programs, tech-support courses, webinars, or other job-related trainings to foster continuous learning and development mindset. 

Perform other related duties as assigned.

REQUIRED SKILLS/ABILITIES

• Strong organizational and time management skills, with attention to detail and accuracy. 
• Effective written and verbal communication skills for working with internal teams and external vendors. 
• Ability to manage sensitive information with a high level of discretion and confidentiality. 
• Comfortable working independently while managing multiple tasks and meeting deadlines. 
• Proficient in Microsoft Office Suite, particularly Excel and Word. 
• Familiarity with HRIS or accounting software systems (e.g., Paylocity, QuickBooks, NetSuite, or similar) is a plus. 
• Basic problem-solving and analytical skills with an eagerness to learn and grow in HR and finance functions. 
• Demonstrated reliability, professionalism, and a proactive approach to administrative tasks. 
• Collaborative mindset and willingness to support cross-functional teams as needed. 

EDUCATION AND EXPERIENCE

• Associate’s degree in Business Administration, Accounting, Human Resources, or a related field required; Bachelor’s degree preferred. 
• 1–2 years of administrative experience, ideally supporting HR or Accounting functions. 
• Exposure to or experience with HR/payroll systems or basic accounting processes is strongly preferred. 
• An equivalent combination of education and relevant experience will also be considered. 

PHYSICAL REQUIREMENTS

Minnesota Air is committed to providing reasonable accommodations to enable individuals with disabilities to perform the essential duties and responsibilities of the role. 

• The work environment is usually quiet, with typical office sounds such as computers, phone calls, and conversations. 
• Regularly sit for extended periods.  
• Occasionally stand and walk. 

BENEFITS

• Medical, Dental, Vision, Hospital Indemnity, Critical Illness, Accident, and Life Insurance 
• Employer HSA Contributions 
• Employer 401(k) Match 
• Employer paid Life Insurance 
• Profit Sharing Program 
• Referral Bonus opportunities 
• Paid Family Leave 
• Paid Time Off  
• Volunteer Time Off – 8 hours 
• Paid Company Holidays – 8 days 
• Floating Holiday – 8 hours 

Minnesota Air, Inc. is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, status as a protected veteran, status as a qualified individual with disability, or any other category that may be protected by law.