Hybrid Internal Applicants Only - HR Administrator (2 Posts) en Cardiff University
Cardiff University · Cardiff, Reino Unido · Hybrid
- Junior
- Oficina en Cardiff
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Internal Applicants Only - 2 x HR Administrators ( 1 x secondment cover and 1 x maternity cover)
College of Biomedical and Life Sciences
The College of Biomedical and Life Sciences are looking to appoint two HR Administrators to work as part of a team to deliver and contribute to the provision of a customer-focused, professional Human Resources service.
As an HR Administrator you will provide day-to-day generalist advice and support across the full employee life cycle to employees and managers within the College of Biomedical and Life Sciences.
The successful candidate will work very closely with the Schools’ HR Advisors and be responsible for the provision of administrative support for day-to-day HR activities (recruitment, selection, contract renewals/changes, absences, annual leave and more). You will independently provide valuable HR support to a range of employees and should have well developed communication skills to facilitate this.
To succeed in this role, you will need to be comfortable working independently, pro-actively generating and managing your own workload, and be able to work professionally with colleagues at all levels. If you have strong administrative and communication skills and are seeking to build a career in the HR profession, we would be keen to hear from you.
This role will provide the opportunity to build your understanding of various aspects of specialist HR work, as well as being involved in work and projects across the College.
Cardiff University offers many excellent benefits, including 40 days annual leave (incl bank holidays), local pension scheme, a cycle to work scheme and other travel initiatives, annual increments within the pay scale, and more. It is an exciting and vibrant place to work, with many different challenges and is a proud Living Wage supporter.
The majority of roles at Cardiff University are currently operating under “blended working” arrangements, with staff having the flexibility to work partly from home and partly from the University campus depending on specific business requirements. Discussions around these arrangements can take place after the successful candidate has been appointed.
For informal enquiries please contact Sam George, HR Adviser – [email protected].
The positions are available as follows:
1. Full time (35 hour per week), available immediately for an 18-month period to cover secondment and based at Heath Park Campus (blended working).
2. Full time (35 hour per week), available from 21st October 2025 – 17th August 2026 to cover maternity leave and based across both Heath Park and Cathays Campuses (blended working).
In supporting our employees to achieve a balance between their work and their personal lives, we will also consider proposals for flexible working or job share arrangements.
This is a fixed term appointment that may be administered as a secondment arrangement with prior line management agreement.
Salary: £27,644 -£30,805 per annum (Grade 4)
Appointments to roles at Cardiff University are usually made at bottom of scale unless in exceptional circumstances.
Closing date: Friday, 22 August 2025
External applications are currently not being considered for this post. If the decision is made to open the post to external candidates, the strapline at the top will be removed and you will be given ample time to apply – please check back periodically for details.
Cardiff University is committed to supporting and promoting equality and diversity and to creating an inclusive working environment. We believe this can be achieved through attracting, developing, and retaining a diverse range of staff from many different backgrounds. We therefore welcome applicants from all sections of the community regardless of sex, ethnicity, disability, sexual orientation, trans identity, relationship status, religion or belief, caring responsibilities, or age.
Applications may be submitted in Welsh, and an application submitted in Welsh will not be treated less favourably than an application submitted in English.
Job Description
JOB PURPOSE
Providing comprehensive and professional support to the Biomedical Life Sciences School, providing support and guidance on Human Resources processes and projects.
This role is eligible to be offered on a blended working basis, meaning that as well as spending time working on campus you can also choose to spend some time working from another location, e.g. your home. The University is committed to offering this flexibility, wherever the role and business need allows, supporting work-life balance.
As the biggest university in Wales – and a major employer, with more than 7,000 staff – we are an ambitious and innovative university located in a beautiful and thriving capital city. We can offer you the chance to work in a vibrant organisation, with great benefits and opportunities for progression.
DUTIES AND RESPONSIBILITIES
Key Duties
• Working closely with the HR Advisor/s to ensure Schools’ activities are compliant with University HR policies and procedures
• Leading the administration of a variety of HR activities across the Schools, including: recruitment and selection processes, sickness absence (including monitoring Bradford Factor scores), annual leave, contract changes and renewals, ensuring University procedures are followed and consistency is applied to all cases
• Setting up and/or maintaining records both physically and within the University HR software, Core; ensuring data and reporting lines are kept up to date
• To be responsible for independently maintaining, updating and interrogating information systems to include producing standard reports through Excel and Business Objects suggesting appropriate remedial actions, where appropriate
• Ensuring any changes to employment are efficiently processed, such as resignations, retirements, and changes to working hours/patterns to meet published service level agreements and avoid financial penalties
• Liaising with the salaries and finance departments to resolve staff pay and pension queries, as required
• To monitor the induction, probation and annual PDR processes and to act as the liaison between the School and Central HR services in relation to these as required
• Act as the first point of contact for all HR transactional queries within the School, providing detailed advice and guidance on HR processes and procedures, using judgment and creativity to suggest the most appropriate course of action, contributing to the resolution of more challenging issues
• To prioritise own workload and monitor the activities of all relevant HR initiatives and individual staff issues ensuring they are completed accurately and in line with deadlines
• To support other HR processes and projects as required, such as contract reviews, staff surveys, statistical reports, referrals to Occupational Health
• Collaborate with others in order to make recommendations for developments of established processes and procedures
• Overseeing the management of fixed term contracts within the Schools. Advising line managers of the requirements placed upon them and offering guidance in relation to conducting review meetings and completion of necessary documentation
GENERAL DUTIES
• Ensuring that confidentiality is maintained when undertaking duties
• Ensuring compliance with legal and regulatory requirements in respect of equality and diversity, data protection, copyright and licensing, security, financial and other University policies, procedures and codes
• Performing other duties which are not exhausted above, but which will be consistent with the role
• Uphold the Professional Services Values & Behaviours or local equivalent.
• Demonstrating a genuine commitment to provide an excellent customer service whether to colleagues, students or external stakeholders.
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Additional Information
IMPORTANT: Evidencing Criteria
It is Cardiff University's policy to use the person specification as a key tool for shortlisting. Therefore, candidates must evidence they meet ALL the essential criteria and, where relevant, the desirable.
As part of the application process, you are asked to provide this evidence via a supporting statement. Please ensure that the evidence you are providing corresponds with the numbered criteria outlined in the person specification. Your application will be considered based on the information you provide for each criterion.
When attaching the supporting statement to your application profile, please ensure you name it with the vacancy reference number: 20529BR.
Your application will be at risk of not being progressed if you do not evidence you have met all essential criteria. The school welcomes the submission of CVs to accompany evidence of the job-based criteria.
HOW WE WILL SUPPORT YOU IN PERFORMING THIS ROLE
We want to support and develop you in the role, using a combination of the following to help you reach your full potential.
Regular one-to-one meetings with your team leader.
An experienced and supportive team around you.
Support to undertake job-relevant training and development, as identified by your Line Manager. This could be informal or could be an apprenticeship leading to a formal qualification, such as Business administration NVQ.
A staff mentoring scheme.
Support to learn Welsh or to update language skills.
Career Pathway
Person Specification
Essential Criteria
1. Experience of working in an administrative role
2. Evidence of a good standard of numeracy and IT literacy
3. Specialist knowledge of HR administrative systems and processes
4. Ability to set up standard office systems and procedures and proactively make improvements as appropriate
5. Evidence of ability to communicate specialist and complex information which needs careful explanation or interpretation orally and in writing to a range of customers with varying levels of understanding
6. Proven ability to advise and influence key stakeholders
7. Evidence excellent customer service including the ability to explore customers’ needs and adapt services accordingly to ensure a quality service is delivered.
8. Evidence of ability to work unsupervised to deadlines, planning and setting priorities for own work.
9. Evidence of ability to solve problems using initiative and creativity; identify and propose practical solutions and to resolve problems where there are a range of potential options available, or identifying an escalation route when appropriate
10. Evidence of ability to analyse processes and procedures, and advise on improvements
Desirable Criteria
1. Experience of working in a similar role or environment, e.g. Higher Education.
2. Ability to speak/understand Welsh or a willingness to learn.
