Hybrid Residential Administrator II en WESLEY WOODS SENIOR LIVING INC

Description

 

 

 

Position Summary

Under the general supervision of the Vice President of Operations at Wesley Woods Senior Living, Inc., the Residential Administrator leads the development and daily administrative operations of a Wesley Woods retirement community.

In collaboration with other Wesley Woods communities and services, the Administrator oversees all programs and services, ensuring operational excellence, regulatory compliance, and person-centered care. This role is responsible for the financial performance of the community, managing employees and volunteers, and implementing a market-oriented approach to resident services and community growth.

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Key Responsibilities

Strategic Planning

• Collaborates with the Vice President of Operations to develop and implement short- and long-term plans for the community.

• Designs plans for new services, including acquiring necessary licenses, permits, consultants, staffing, and funding.

• Maintains a strong understanding of Wesley Woods’ strategic plan, mission, vision, and values.

Community Operations

• Manages day-to-day community operations in alignment with WWSL objectives and applicable governmental regulations, including Department of Housing and Urban Development (HUD) standards.

• Ensures operational performance meets or exceeds annual HUD review expectations.

• Directs administrative and departmental functions including dining, maintenance, and resident engagement.

Financial Oversight

• Develops and manages annual operating and capital budgets, obtaining necessary approvals from WWSL leadership, boards, and agencies.

• Establishes effective marketing strategies to maintain occupancy goals.

• Manages the admissions process and ensures smooth transitions for new residents.

Staff Leadership

• Manages staff in compliance with WWSL HR policies, overseeing recruitment, training, performance evaluations, and disciplinary actions.

• Promotes professional development through required and optional training opportunities.

• Collaborates closely with Human Resources for all employment-related matters.

Community Relations & Fundraising

• Builds and maintains strong relationships with civic leaders, community organizations, and donors.

• Works closely with the Wesley Woods Foundation, board members, and volunteers to support fundraising initiatives.

• Maintains a volunteer network and presents to churches, community groups, and donor organizations as needed.

Policy Implementation & Compliance

• Implements and monitors organizational policies related to safety, risk management, finance, HR, and fundraising.

• Assists with company-wide policy development and updates as necessary.

Capital Projects

• Oversees construction, repairs, and capital improvements to community property.

• Leads planning and execution of facility upgrades and improvement projects.

Reporting & Documentation

• Prepares and submits reports and related documents to senior leadership as required.

• Maintains all necessary compliance documentation and records.

Professional Development

• Actively seeks and participates in training and professional development opportunities to remain current on industry trends and regulatory changes.

Professional Conduct

• Consistently demonstrates high ethical standards and professional behavior in alignment with Wesley Woods’ values.

NONE  UNDER 1/3  1/3 TO 2/3  OVER 2/3  Stand      X    Walk      X    Sit    X      Use hands to finger, handle or feel      X    Reach with hands and arms    X      Climb or balance  X        Stoop, kneel, crouch, or crawl  X        Talk or hear        X  Taste or smell  X          Does this job require that weight be lifted, or force be exerted?  If so, how much and how often?  Check the appropriate boxes below.    AMOUNT OF TIME                              NONE  UNDER 1/3  1/3 TO 2/3  OVER 2/3  Up to 10 lbs.    X      Up to 25 lbs.  X        Up to 50 lbs.  X        Up to 100 lbs.  X        + 100 lbs.  X

 

Qualifications

Minimum Qualifications

• Bachelor’s degree preferably in Management. Masters preferred.
• Four or more years’ experience in administration and managing in a residential community or equivalent experience in a non-profit institution.
• Excellent planning, organizational, analytical, and oral and written communication skills. Proven leadership and management skills.
• Knowledge of technical requirements of Housing and Urban Development (HUD) regulations, budgeting, marketing, and planning. Skills in collaborative management to lead diverse staff. Ability to analyze problems and propose solutions. Ability to communicate effectively in writing and make exceptional oral presentations.
• Ability to maintain a high degree of confidentiality. Ability to perform responsibilities without direct supervisor and judge appropriate actions.

Additional Information

This position will generally work 40 hours per week. However, the position requires a willingness and flexibility in working hours when necessary to fulfill job responsibilities including occasional evening or weekend work.  The employee is subject to personnel policies and procedures prescribed for all employees.

 

Benefits

Wesley Woods Senior Living offers a comprehensive benefit plan to eligible team members to include health, dental vision, retirement benefits, short term disability, long term disability and paid time off.

 

Conditions of Employment

All offers of employment with Wesley Woods are conditioned based upon completing and passing a background, drug test, and participating in vaccine programs (e.g., Covid-19, Flu, TB testing).

All job applicants applying for Wesley Woods Senior Living will undergo testing for the presence of illegal drugs as a condition of employment. Any applicant with a confirmed positive test will be denied employment. Applicants will be required to submit voluntarily to a specimen test at a laboratory chosen by Wesley Woods, and by signing a consent agreement will release Wesley Woods from liability. If the physician, official or lab personnel has reasonable suspicion to believe that the job-applicant has tampered with the specimen, the applicant will not be considered for employment. Wesley Woods will not discriminate against applicants for employment because of a past history of drug abuse. It is the current abuse of drugs, preventing employees from performing their jobs properly that will not be tolerated. Wesley Woods is a Drug Free Company. Individuals who have failed a pre-employment test may initiate another inquiry with the company after a period of not shorter than; six (6) months; but they must present themselves drug-free as demonstrated by urinalysis or other tests selected by WWSL.

 

About Wesley Woods

Wesley Woods Senior Living is affiliated with the North Georgia Conference of the United Methodist Church providing housing and services ministries to seniors in the North Georgia area. Wesley Woods Senior Living is rooted in the Judeo Christian values believing that aging has a fulfilling purpose in life and that faith development is lifelong.

Read more about Wesley Woods Senior Living at www.wesleywoods.org.

 

EEO / AA Statement

Wesley Woods does not discriminate in employment on the basis of race, color, religion, sex, sexual orientation, national origin, age, disability, or veteran/Reserve/National Guard status.

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