Hybrid Accounts Payable Coordinator en Rolwes Company/Gentry Homes

Description

The Accounts Payable Coordinator ensures that invoices are processed appropriately and efficiently within the pay cycle guidelines.  This role is vital to retaining high quality trades, building relationships with suppliers, and protecting the organization against many risks.  

Essential Job Functions 

• Review invoices for accuracy and approve, research, or follow up as necessary.  
• Request approval from Production and/or Purchasing Team for variance items.  
• Set up and maintain trade partner records.  Monitor and control trade partner insurance, W-9’s and lien waivers. Request updated information when necessary to ensure records are up to date.   
• Monitor all back charges and ensure communication of them to trade partners. 
• Research all invoice inquiries and follow up as necessary.  
• Process accounts payables and prepare checks or automated clearing house for review and approval. 
• Process fast pay invoices within the allotted time frame.  
• Review signed checks or approved automated clearing house transmittals, collect lien waivers when applicable, and mail or prepare checks for pick up.  
• Prepare and request timely loan draws.   
• Monitor and audit measurements for flatwork and other phases as necessary.  
• Review outstanding invoice reports and maintain score card monthly.  
• Scan and organize all checks and supporting documentation to ensure easy reference.  
• Collect all incoming rent checks and process for deposit.  
• Maintain rental home records regarding lease, renewals, applications, insurance and payments.  
• Perform back-up to Administrative Assistant regarding phones and clerical duties, and assist other employees as needed.
• Correspond with rental home tenants as necessary for maintenance, payments, move in/out, or concerns. 

Subject to changes, modifications, additions and/or deletions. 

Support other employees as needed and cross train in other office duties. 

Requirements

Essential Environmental Demands: 

• Generally INSIDE environment 
• Generally Air-Conditioned/Heated environment 
• Generally Dry environment 
• Background noise is light to moderate office noises. 
• Non-hazardous environment 
• Environment is not controlled for fumes, dust or odors. 

Essential Physical Demands: 

• Lifting up to 25 pounds 
• Frequent steps and/or walking 
• Occasional stooping or bending over 
• Occasional overhead as well as horizontal reaching is required