Hybrid Human Resources & Executive Support Coordinator en PANTHERx Rare Pharmacy

7,000 Diseases - 500 Treatments - 1 Rare Pharmacy 
 

PANTHERx is the nation’s largest rare disease pharmacy, and we put the patient experience at the top of everything that we do.  

If you are looking for a career in the healthcare field that embraces authentic dedication to patient care, you don’t need to look beyond PANTHERx. In every line of service, in every position and area of expertise, PANTHERx associates are driven to provide the highest quality outcomes for our patients.   

We are seeking team members who:  

Are inspired and compassionate problem solvers; 

Produce high quality work;  

Thrive in the excitement of the ever-challenging environment of modern medicine; and  

Are committed to achieving superior health outcomes for people living with rare and devastating diseases.  

At PANTHERx, we know our employees are the driving force in what we do. We cultivate talent and encourage growth within PANTHERx so that our associates can continue to explore their interests and expand their careers. Guided by our mission to provide uncompromising quality every day, we continue our strategic growth to further reach those affected by rare diseases.   

Join the PANTHERx team, and define your own RxARE future in healthcare! 

Location: Pittsburgh, PA (Hybrid)

Classification: Exempt 

Status: Full-time

Reports to: Chief Human Resources Officer  

Purpose

The Human Resources & Executive Support Coordinator provides high-level administrative support to the CHRO, CFO and Chief Commercial and Clinical Officer. In addition, this role will also support the Human Resources department ensuring the smooth execution of HR processes, maintaining accurate employee records, coordinating key initiatives and supporting a positive employee experience. This individual serves as a reliable point of contact for both employees and the HR team, contributing to the efficiency, organization and effectiveness of the overall HR function. 

Executive Assistant Responsibilities:

• Provides high-level administrative support and assistance to the assigned Executives. 
• Performs clerical and administrative tasks including drafting letters, agendas, memos, invoices, reports, and other documents for senior staff.
• Arranges travel and accommodations for executives.
• Schedules and attends meetings on behalf of executives, taking notes and recording minutes.
• Receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.
• Assists with preparation for leadership events.

HR Assistant Responsibilities: 

• Coordinates interviews, meetings, trainings, and onboarding sessions. 
• Supports the preparation of reports, new employee and onboarding communications, and presentations. 
• Serves as a key contact for internal HR-related questions. 
• Assists with offer letters, background checks, and new hire paperwork as needed. 
• Prepares new employee welcome packets and with other team members supports smooth onboarding experiences. 
• Assists team members with tracking PTO, leaves of absence, and status changes including auditing and reporting. 
• Supports internal communications and employee engagement initiatives. 
• Provides hands-on organization and communications support for HR projects and rollouts.
• Tracks timelines, deliverables, and follow-ups for key initiatives. 
• Assists with the coordination and execution of employee events, celebrations, and internal announcements. 
• Supports other teams or functions as needed.  
• Performs additional duties as assigned by executives.

Required Qualifications

• High school diploma.
• At least four years of related experience.
• Excellent verbal and written communication skills. 
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to function well in a high-paced and at times stressful environment.
• Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.
• Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software.

Preferred Qualifications  

• Bachelor’s degree in Business Administration or related field.

Work Environment

This position operates in a home or professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands

While performing the duties of this job, the employee is regularly required to sit, see, talk, or hear. The employee frequently is required to stand; walk; use hands and fingers, handle or feel; and reach with hands and arms. Visual acuity is necessary for tasks such as reading, observing surroundings, or working with various forms of data, with extended exposure to computer screens. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the job.

Benefits:  

Hybrid, remote and flexible on-site work schedules are available, based on the position.  PANTHERx Rare Pharmacy also affords an excellent benefit package, including but not limited to medical, dental, vision, health savings and flexible spending accounts, 401K with employer matching, employer-paid life insurance and short/long term disability coverage, and an Employee Assistance Program!   Generous paid time off is also available to all full-time employees, as well as limited paid time off for part-time employees.  Of course we offer paid holidays too! 

Equal Opportunity: 

PANTHERx Rare Pharmacy is an equal opportunity employer, and does not discriminate in recruiting, hiring, promotions or any term or condition of employment based on race, age, religion, gender, ethnicity, sexual orientation, gender identity, disability, protected veteran's status, or any other characteristic protected by federal, state or local laws.