Executive Assistant - San Francisco en Sapphire Ventures, LLC

Company:

Sapphire Ventures, LLC (“Sapphire”) is a leading global technology-focused venture capital firm with ~$11.3 billion in AUM⁽¹⁾ and team members across Austin, London, Menlo Park and San Francisco. For over a decade, Sapphire has partnered with software entrepreneurs looking to scale their businesses into Companies of Consequence. 

The Growth team (Flagship strategy) has a dedicated team of ~25 investors focused exclusively on partnering with high-growth, post-product/market fit enterprise AI and software companies, typically at the Series B stage or later. Additionally, Sapphire’s Portfolio Growth team of experienced operators delivers a strategic blend of value-add services, tools and resources designed to support portfolio company leaders as they scale.

Since its founding, Sapphire has invested in more than 170 companies⁽²⁾ globally resulting in more than 30 IPOs and 50+ acquisitions⁽³⁾.

The firm enjoys an open-door, collaborative culture - and spirited intellectual debate is encouraged!

What You’ll Do:

Sapphire Ventures is seeking an Executive Assistant to join our San Francisco office. In this role, you will provide high-level administrative support to 3–4 executives, ranging from Partner to VP level, with a focus on calendar management, travel coordination, and expense reporting. You will also support special projects, collaborate regularly with our broader EA team across offices, and assist with day-to-day office management tasks to help ensure smooth operations. This hybrid role requires in-office presence four days per week, primarily in our San Francisco office, with occasional travel to our Menlo Park location.

The expected salary range for this position is $75,000 - $90,000. The specific rate will depend on the successful candidate's qualifications and prior experience.

What We’re Looking For:

Our ideal EA is currently supporting between 3 - 4 executives or a team in a fast-paced, collaborative environment, ideally within a venture capital firm or similar industry. Sapphire values superb communication skills (verbal and written), proactivity, and flexibility. Attention to detail and confidentiality are critical to success in this role. The ideal candidate should take pride in navigating complex daily calendars, demonstrate excellent judgment when juggling competing priorities, and bring a forward-thinking approach to supporting busy executives. In addition to core EA responsibilities, there will be opportunities to take on special projects related to the team(s) they support.

Responsibilities include:

• Heavy scheduling and complex calendar management for multiple executives; proactively manages shifting priorities to maximize team efficiency
• Coordinates extensive domestic and international travel, including flights, accommodations, ground transportation, meals, itineraries, and visa support
• Prepares and submits accurate and timely expense reports, ensuring compliance with internal policies
• Maintains thorough and strategic contact management for the team, including CRM/database updates as needed
• Provides a polished, client-facing experience by greeting and seating visitors, setting up and breaking down conference rooms, and ensuring a welcoming office environment
• Represents Sapphire in a highly professional manner when interacting with senior executives, founders, and external partners on behalf of the Partners, Talent, and Marketing teams
• Collaborates with the broader EA team by supporting colleagues as needed, participating in rotating kitchen duties, and assisting with office management tasks, including facilities coordination, vendor management, and other ad hoc requests

Skills Qualifications:

• VC and/or finance experience preferred
• 3-5 years of administrative experience supporting multiple executives
• Exceptional calendar management skills (using Outlook)
• Experience booking and managing complex travel itineraries for multiple executives
• Strong technical skills - advanced knowledge of Microsoft Outlook required; familiarity with productivity tools (Slack, etc.) ideal
• Have the ability to multitask, process emails and prioritize tasks in a timely fashion autonomously
• Exceptionally organized and efficient, with strong attention to detail; consistently ensures accuracy with minimal errors or oversight
• Demonstrates outstanding communication and interpersonal skills; consistently poised, professional, articulate, and composed in all situations
• Strong problem solver - able to anticipate issues before they arise and proactively find/recommend solutions
• Ability to give and receive feedback; consistently works to achieve better results
• Trustworthy; is able to handle highly confidential/sensitive matters with discretion and tact
• Dependable and consistent, taking pride and ownership in work
• Willing to travel between San Francisco and Menlo Park as needed

Personal Qualifications:

Culture is critical to us, and we are transparent about our vision and principles:

• Team Player - Experience with and passion for teamwork and cross-functional collaboration
• Dedicated to Winning - Having the guts to take on a new challenge and the risk to be successful
• Intellectual Curiosity - Exhibits an entrepreneurial and creative ethos and is continually compelled to learn and explore new ideas
• Authentic Relationships - Relationships are the key to driving our collective success. Superb at nurturing authentic, diverse, and congenial long-term relationships 
• Excellence - Put your passion for business support to work!
  
  

Every day our team is honored to work with entrepreneurs and innovators from every corner of the globe, and we aim to build a team that reflects the diversity of our portfolio. We aren’t looking for someone who ticks every single box on a page; we’re looking for lifelong learners who can bring their own perspectives and unique experiences to make us better. If you think you’d be a great fit, then please get in touch and tell us about yourself. 

NOTE:

• “AUM” (Assets Under Management) represents Sapphire’s Regulatory Assets Under Management as of 12/31/2024 per ADV filed March 2025
• “Figures represent all Sapphire direct growth investments made since the firm’s inception in January 2011 thru December 2024.
• Figures represent all Sapphire direct growth investments that have had an IPO or public listing from the firm’s inception in January 2011 thru December 2024. The specific companies identified may not be representative of all of Sapphire’s investments and no assumption should be made that the investments identified were or will be profitable. A complete alphabetical list of Sapphire’s investments made by its direct growth investing funds is available here.

For more information about Sapphire please visit www.sapphireventures.com